8 Best Time Tracking Software for Agencies 2025

ActiveCollab offers everything an agency is likely to need: real-time tracking (desktop and mobile app), project and client management, team collaboration, and more.

You can mark time entries as billable or non-billable and assign them to specific projects and clients. We’re also a fan of the capacity planning tools, which help teams optimize resources and workloads, and manage time off.

Projects can be billed at different rates, and expenses are tracked directly onto time entries. The ability to charge in different currencies is super useful for international agencies, plus the platform integrates with payment gateways, allowing for direct payments.

For day-to-day collaboration, the platform includes an area for project discussions, as well as file and folder uploads to keep client work tidy, all on a modern, clean interface. 

In all, ActiveCollab is an affordable all-rounder for time tracking and project management. Just keep in mind that some users report limited customization and complexity during onboarding.

My Hours excels for user-friendliness, offering agencies flexible and simple ways to track time and billable hours. Work is organized via clients, projects, and tasks, ensuring that time is tracked precisely against the right deliverables.

Billable rates can be adjusted according to client contracts, while a simple expense capture ensures no billable costs go uninvoiced. 

Built-in budget controls help you avoid overspending, and the incredibly detailed reporting allows you to analyze team productivity, cost vs. profitability, and more.

Thanks to the fully featured mobile apps, My Hours is especially handy for remote or field agencies. Beyond real-time tracking, you can validate timesheets and run reports from anywhere.

While it’s not a full-on project management platform, it integrates smoothly with existing software, so you can slot it into your current workflows without the hassle.

TMetric is another excellent platform for agencies that want time tracking without getting bogged down in project management tools. 

It features real-time tracking from any device, with time entries assigned to projects and tasks. Billing is flexible, too. You can get custom rates and turn timesheets into invoices in a few clicks. 

TMetric is especially handy for bigger agencies thanks to its built-in attendance and PTO tracking, allowing you to keep on top of team schedules. 

We’re less keen about the employee monitoring features (like screenshot capture), though.

In our opinion, the real standout is integrations: TMetric connects with over 70 apps, including most major project management tools and help desks. 

So, if you want a tool that fits seamlessly into your existing tech stack, without Zapier or similar, it’s a strong choice.

Nifty is a lightweight project management tool with built-in time tracking and a modern, visual interface.

Real-time tracking is supported via mobile or the desktop widget, plus time entries can be completed manually. A plus point is the ability to create customized notifications that remind users to stop or start tracking their time.

Time entries are assigned to projects and tasks, and you can set goals, milestones, and timelines that automatically update as work is completed. 

One feature we really like is the visual view of time across projects. At a glance, you can see how much of a user’s time has been used for different deliverables, giving you the insight to adjust as needed.

The downside, however, is that Nifty doesn’t include the ability to set billable rates or capture costs. It’s a better fit for agencies that work on fixed monthly fees rather than hour-based billing.

Paymo gives you project management, time tracking, and invoicing features in one app.

One of its standout tools is the automatic time tracking, which tracks all time spent in the desktop apps you use. Once a user finishes working, they simply assign each entry to the correct project or task, making it a great option for frequent task switching.

Users can also create time entries by using the stopwatch, interval timer, or in bulk. There’s even a Pomodoro timer to help you stay focused.

On the billing side, Paymo covers project estimations, expense tracking, recurring invoices, and a native payment gateway to facilitate smooth client billing. Additionally, team scheduling, appointment booking, and time off tools help you plan workload distribution.

For project management, we like the Kanban boards for transparent workflows and the in-app chat for quick, real-time discussions.

However, we feel that the reporting feature could use some work. It gives you insights, but not at the granular level that some agencies require.

ClickUp is super comprehensive, offering full project management that syncs time entries with your in-app activity. 

The global timer works across all devices and supports task switching, so you don’t have to stop the timer when moving to new workloads. Customizable timesheets make it easy to see group and individual activity at a glance and rebalance workloads.

We also like that you can compare actual time against estimated values to better plan future projects.

The calendar feature helps users stay on track by auto-blocking time and rescheduling tasks as priorities change. 

There’s also an AI assistant that turns meeting notes into actionable tasks, ensuring every follow-up can be tracked and billed accurately. Plus, it provides smart insights for better resource allocation.

Plus, ClickUp has all the project management staples: Gantt charts, Kanban boards, in-app chat, and more.

It’s probably too feature-rich if you just need time tracking, but as an all-in-one project tool, it’s definitely a top choice.

Agency Handy stands out for its customer relationship management (CRM) features, especially with its client self-service portal. 

Agencies can set up service catalogs, allowing clients to pick a defined service. The related tasks then link automatically to time tracking and billing.

Users can track in real time or use the manual entry option. The timesheets are clean and easy to scan, making it simple to spot team productivity trends.

One feature we really like is the ability to view each task’s status and priority, which tells users what they should be working on first.

Payment processing and invoicing are built in, too. So, once you’ve set billable rates and tracked the time, you can issue the bill and receive payment, without using a separate system.

The major drawback of Agency Handy is its lack of mobile apps, which is why we recommend it to office-based teams. However, it’s one of the newest platforms on this list (established in 2023), so we hope this functionality gets rolled out soon.

Scoro is a good time tracking tool for agencies looking to consolidate all business management features onto a single platform.

It includes agency-specific tools, such as CRM and sales pipelines, resourcing and capacity planning, project management, and more.

For time tracking, users can track on any device in real time, add retrospective time entries, and even prefill timesheets to plan out workloads. Calendar bookings are automatically pulled onto the timesheet as a logged entry, which is handy.

We also like the robust timesheet validation workflows, with timesheet locking and the customizable timesheet completion reminders.

Billable rates are captured as needed, and client invoices can be generated in one click. Expenses can be recorded and linked to projects, but not time entries.

‍Granular reporting options complete the setup, giving you a comprehensive platform to run your agency. We just wish the interface looked less cluttered and a little more user-friendly.