Free Timesheet Templates
for Microsoft Excel, Word, PDF & Google Sheets
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Timesheet templates are pre-made timekeeping tools to track employee work hours.
Each of our timesheet templates can be used with Microsoft Excel, Word, PDF or Google Sheets. So if your company needs a fresh new method to track employee work hours, overtime hours, vacations, and employee lunch breaks, then our templates are the perfect solution.
Every template has an instructions panel and an example of both a filled template and a blank template that you can use to submit your work hours.
If by any chance, you’re fed up with tracking work hours manually, My Hours is an automated timekeeping software that’s accurate to a single cell and makes timesheet compliance a breeze.
Weekly timesheet template
The weekly timesheet template displays a single employee’s work hours during a single workweek.
You can use this template to...
Create an overview of an employee’s weekly tasks and some other information for the duration of a full workweek.
Moreover, the weekly timesheet template is an ideal solution when you’re in need of a weekly calculation for payroll and overtime hours for each individual employee.
In terms of client billing, all of the entries for “Total pay” are entered on an hourly basis, so you can see exactly how many work hours you need to credit to the clients. You can use “Total pay” for payroll as well.
Notable features include...
- Hourly rate formulas automatically calculate the “Total pay,” thus saving you some man-hours.
- Both regular and overtime hours are calculated based on the input from the “regular hours”.
- The hourly rates can be either higher or lower depending on the category(e.g., overtime, breaks, vacation, etc.).
Monthly timesheet template
The monthly timesheet template is a timesheet that displays an employee’s monthly work hours as well as their overtime hours, regular hours, sick days, etc., for the duration of a full month.
You can use this template for...
An employee that’s paid on a monthly basis or if you have a practice of collecting and recording employee work hours on a monthly level. Same as the weekly timesheet, the “Total pay” is calculated on an hourly basis.
Notable features include:
- Automatic entries into the “Date column” when you pick a start date.
- The option to automatically calculate the “Totals” based on the rates and hours from the timesheet table.
- Automatic payroll calculation by entering the hourly rates.
Daily timesheet template
Daily timesheets display all work hours for each individual employee on a single spreadsheet for a single work day.
You can use this template to...
Create a report that displays all employees' daily work hours, workday start, workday end, and their payment for the day which is calculated on an hourly basis, including overtime hours.
Notable features include:
- Enter the start and finishing times, and the regular and overtime hours will be calculated automatically.
- Automatically calculate the total payroll when you enter the hourly rates.
- Change the time format for the start and finish columns from the AM/PM model to a 24-hour military format.
Project billing timesheet template
Billable project timesheets are timesheets that include information about a single employee working on multiple projects during the course of a single workday, week, or month.
You can use this template to
Send accurate invoices to your clients regarding employee and project work hours and make project profitability calculations.
Notable features include:
- Automatically enter the date column once they choose the starting date.
- Add breaks to the Other column as a negative number that will be detracted from the total hours.
- Download the timesheet as a PDF file and send it to a supervisor for approval.
- Calculate the total payroll on an hourly basis.
Employee timesheet template
The employee timesheet template is used when the supervisor or manager doesn’t need the start and end times for work hours but only the bulk of the work hours for a given workday, week, or month.
You can use this template to...
Create a report about every employee’s weekly or monthly work period and schedule, including the regular hours they’ve worked, overtime hours, sick days, vacation days, holidays, total work hours, and total payment.
Notable features include:
- The option to automatically calculate the total payroll on the basis of the regular and overtime hours in the timesheet.
- To automatically calculate the total hours from durations in available columns.
- The choice of deleting optional signatures and data inputs if you don’t need them.
- All payroll functions are calculated on an hourly basis.
How to Use Timesheet Templates
Step 1: Choose the template—daily, weekly, monthly, project billing or employee.
Step 2: Download the template (Google Sheets: File → Make a copy).
Step 3: Fill header—employee, supervisor, period start, regular hours, hourly rate.
Step 4: Log daily start/end times.
Step 5: Enter leave hours (sick/PTO/vacation).
Step 6: Add overtime hours.
Step 7: Add other hours/deductions (use negatives for deductions).
Step 8: Employee signs and submits.
Step 9: Supervisor approves; send to payroll.
How to fill out a timesheet in Excel or Google:
Timesheet spreadsheets auto-calculate hours and wages—just enter the numbers, then sign digitally or print and sign.
How to fill out a timesheet using PDF or Word:
These formats require manual math: total your hours, subtract breaks/time off to get billable/payable hours, calculate daily pay, then sum everything for the period’s total time and amount owed.
Pros and Cons
of using Excel, Google Sheets and other spreadsheets tools for time tracking.
Pros
Both you and your team are likely to be familiar spreadsheet tools.
Excel and Google Sheets are widely used and come as a standard time tracking procedure for most organizations as they have an intuitive learning curve. Mastering them, on the other hand, is a whole different thing.- Free of charge.
The most popular spreadsheet software, such as Google Sheets and Microsoft Excel, is free to download. - Your team is used to workflows that correlate with spreadsheet approvals.
They’re accustomed to sending their timesheets via email or storing them in a common repository. Once you have a time tracking policy for your company, you can easily integrate time tracking into the workflow using spreadsheets. - Spreadsheets are the most common method of integrating data with other systems. Managers can either analyze the time entry data with a business intelligence tool or integrate the approved timesheets with dedicated payroll software.
Cons
Despite their intuitive learning curve, spreadsheets are not very user-friendly. Keeping timesheet spreadsheets up to date can become a cumbersome and time-consuming task. Moreover, if you’re using a mobile device, your thumbs might become sore.- Tracing previous spreadsheet versions may leave you lost in history.
Spreadsheets can be edited by anyone with access, which is why it’s hard to see who made the last changes. Online spreadsheets usually have a version history but they are most commonly downloaded locally and forwarded via email. - Spreadsheets are prone to human error and data loss. There can be cases where employees misenter their work data, forget to send their timesheets altogether, or end up sending them to the wrong person. When a company systemizes its workflow with spreadsheets and chain emails, some data might slip through the cracks.
- Spreadsheets require too much administrative work. Managers usually have to remind employees to submit their timesheets on time, collect them into a common format, and make sure they are timely forwarded to accounting or another responsible department. This takes a lot of time that managers could otherwise spend on more important tasks.
Frequently Asked Questions
Tired of messy spreadsheets? Give My Hours, online timesheet app a try.
Every employee gets their own credentials to access the timesheet app. The app is accessible from both mobile devices and desktop platforms. Its intuitive interface is identical on all platforms as user experience is something we don’t compromise on.- With My Hours roles, you can regulate who sees what without over-engineered permission setting hacks.
- The submitted timesheets can be summed up in real-time reports without losing time creating custom reports.
- Standardized platform units such as projects and tasks give way to a simplified reporting process and eliminate the loss of data due to human error.
- The costs and billable amounts are automatically calculated with precisely defined rates.
- Managers can set up budgets and enable their teams to track the budget in real time.
- The software can be used to create timesheet reminders, approvals, and timesheet locking mechanisms that automate the workflow and leave more time for creative work.
- The mobile time tracking app can be used to enter timesheets, assign tasks, and analyze the team’s progress on the go.
- The software includes a full audit log of all the changes for auditing purposes.
Waste no more time,
jump right in!
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