6 best time tracking apps for 2021(+ 9 great time tracking apps and some dishonorable mentions)

Our choice of the top time tracking apps for freelancers and small teams. Researched and tested by people with more than 10 years of experience in the field of time tracking.

By Miha Stanovnik and Mitja Puppis

Best time tracking apps mobile view
Best for running profitable projects
Best for simple time tracking
Best for invoicing time & material
Best for integrating with QuickBooks
Best for complex enterprise setups
Best for visual task planning

CONTENT OVERVIEW

Top 6 time tracking apps of 2021:

  • My Hours: Best for running profitable projects
  • Toggl Track: Best for simple time tracking
  • QuickBooks Time: Best with integrating with QuickBooks
  • Harvest: Best for invoicing time and materials
  • Replicon: Best for complex setups and enterprises
  • Timely: Best for virtual task planning

More useful time tracking apps:

  1. HourStack: Best for tracking time with a calendar
  2. Timeular: Best for unique time tracking
  3. Timing: Best for tracking personal productivity
  4. Timeneye: Great with Microsoft integrations
  5. Tick: Best for tracking and staying on budget
  6. Float: Best simple resource scheduling with time tracking
  7. Avaza: Best complex and broad feature set
  8. Trackingtime: Best project management features
  9. ProofHub: Best for simple planning and tracking projects

Dishonorable mentions:

With the size of the time tracking market the customer needs are very diverse. Therefore you now have thousands of apps that try to satisfy those needs and you may find it hard to choose the one for you.

Before you start your research determine:

  • Your team size
  • Your budget
  • Your “must-have” features
  • Your “nice-to-have” features

So the bare minimum for your time tracking app should include:

  • An easy to use tracking  (preferably both real-time and manual)
  • Useful and insightful reports
  • Invoicing and/or data exporting features.

The need for other features depends on the nature of your work and what expect from your time tracking app.

How we choose the best apps for 2021:

  1. Due to so many time tracking apps on the market we sieved the best from the rest with the help of review sites like Capterra, G2, Software Review, and more. This insured that we include apps that were most highly praised by their users (we choose the most and best-reviewed apps on the review sites).
  2. We tested the remaining apps and put their help centers under the magnifying glass we learned what makes them thick and useful for a specific audience.
  3. Lastly, we handpicked the best ones based on our 10+ years of experience in being in the time tracking field. We included only the apps that were made specifically to track time. You won’t find project management tools, accounting apps, or other time management apps on this list.

DISCLAIMER: We included My Hours on the list (duuuh :P).

So why are we still credible?

We firmly believe that apps can coexist in a specific field as long as they address a specific part of the customer base. Thus, we divided our best app list with specific needs the customers have and picked the best contender for each category:

Top 6 time tracking apps

Best Time Tracking apps of 2021
My Hours Logo

My Hours: Best for running profitable projects

Price: Free, $6/user per month

Available on: Web, iOS, Android

Plus icon
Detailed reporting
Plus icon
Custom hourly rates and billable settings
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Best price-performance on the market
Minus icon
No scheduling
My Hours mobile app, reports and time tracker
Time report dashboard
My Hours time tracking screenshot

With almost 20 years of experience, My Hours is built with one job in mind – tracking time so you can run profitable projects. The app excels at simple time tracking (timesheet or real-time tracker) and advanced but clear reporting.

With unlimited projects, tasks, clients, and team members you can lead small or large teams to run profitable projects from start to finish. Organize your projects, track your time, analyze them with reports and create invoices all in one place.

With a rich set of features, My Hours easily comes on top when regarding user experience and price performance. Last but not least My hours has one of the best support teams on the market.

Positive review icon

"My Hours time-tracking software provides everything we need as a small business both for our payroll time-tracking and for customer billing. We've been using it for several years now without any problems. The customer support is great and any questions are answered by return email within 24 hours. The My Hours team is always listening to customer feedback and improving the product. It's great value for money."

Negative review icon

"As a graphic designer I wish the interface was a bit more beautiful, but as a UX designer, I know that its value lies in the simplicity of the interaction not how pretty the buttons are. But I still wish the single app I use the most times a day was nicer to look at."

Toggl track logo

Toggl Track: Best for simple time tracking

Price: Free, $10/user per month

Available on: Web; Mobile (iOS, Android); Desktop widget (macOS, Windows, Linux)

Plus icon
Being simple and easy to setup
Plus icon
Polished app with few bugs
Minus icon
Pricing
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UX may not be to everyone’s liking
Toggl Track Screenshot
Toggl Track Screenshot
Toggl Track Screenshot

Toggl Track is one of the most used time tracking apps on the market. It shines through with its signature quirky design and simplicity. The app works flawlessly on all platforms. In addition, Toggl offers a useful browser extension (Chrome and Firefox) that allows you to track time in other tools like Asana, Trello, Todoist, and more, but this is not really an integration.

Another useful feature (besides the “must-have” ones) is idle detection, where the app reminds you when you aren’t using your computer and offers to correct your timeline.

All in all Toggl Track is a very polished app and well established in the world of time tracking. That is mirrored in the price – regarding the basic plan you would get more for your buck from some of its competitors.

Positive review icon

"Toggl is a very simple tool but helps you understand how much time you have dedicated to a task so you will have a better understanding of how your time is allocated in certain activities. This is very useful when showing clients or management how much time and resources were really needed for each project phase. It also has reporting that is mainly basic but contains all the important information you might need for simple reports."

Negative review icon

"This is the best example I can think of where beautiful UI meets awful UX. So many times this software makes assumptions that are wrong and mess up my data entry. I know time tracking is not fun and these folks really tried to make it so, but it just gets in my way more than anything else. The system often assumes I work 24/7, that I book two tasks for the same timeframe, etc. It's likely that us not using the real-time timer function but rather the reporting function creates this pain, but still. "

Harvest logo

Harvest: Best for invoicing time and materials

Price: Free, $12/user per month

Available on: Web, Mobile (iOS, Android), Desktop (Mac, Windows)

Plus icon
Invoicing time
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Invoicing materials
Minus icon
Lacks detailed reporting
Minus icon
Good for admins less suited for other users
Harvest Screenshot
Harvest Screenshot
Harvest Screenshot

Harvest is an app that offers what most “serious” time trackers need. It provides a full journey from tracking time to invoicing in a format that will fit most freelancers and teams. If you are looking for a time tracker with billing and accounting features that are comparable to simple accounting software Harvest is a good fit.

Reminders for submitting timesheets and PayPal and Stripe integrations that let your clients quickly pay invoices online are other useful perks that Harvest offers.

Track time on your desktop, mobile, or by integrating Harvest with your favorite app. You can do that via Zapier, their native integrations, or browser extension –the list of integrations is long.

Positive review icon

"We've been using harvest for years, and when we were just doing small side projects here and there it met our needs perfectly. Now that our business has grown we need a more powerful tool that integrates bookkeeping and vendor management, in addition to time tracking, billing, and invoicing. We love Harvest and its features. From time tracking to billing and invoicing Harvest has helped us grow our business and keep on top of the projects we are working on."

Negative review icon

"Harvest lacks detailed reporting. Basic reports I would expect in a timekeeping system such as reports on utilization or unsubmitted timesheets are not available. There also is not a lot of flexibility in terms of administrative options in Harvest. There is a lack of auditable detail in Harvest. There are no timestamps to see when timesheets are submitted or approved, nor are there audit trails to see who changed what on timesheets."

Quickbooks Time logo

QuickBooks Time: Best with integrating with QuickBooks

Price: $20 /m+ $8 per user per month

Available on: Web, Mobile (iOS, Android)

Plus icon
Features that dabble in time and attendance
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Great integrations
Minus icon
Very pricy
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No free version
QuickBooks Time
QuickBooks Time Screenshot
QuickBooks Time Screenshot

QuickBooks Time (former TSheets) covers all the basic time tracking features well, but the main reason for deciding on this time tracker is that it is a part of the QuickBooks family. There is a good chance you are using QuickBooks in your accounting department and QuickBooks Time integrates with it perfectly.

The app also offers basic scheduling, where you can schedule shifts and specific jobs for your employees. Scheduling is rare among time trackers and is considered an advanced feature. But for some serious scheduling and planning, you will need to get an app focused on the time and attendance field.

Lastly, QuickBooks has excellent customer service, praised by its users, but was reportedly even better before when QuickBooks was not under Intuit and were still called TSheets.

Positive review icon

"QuickBooks Time makes my payrolls, job costing, and reports so much more accurate, efficient, and expedient. The time I save pays for the software over and over again. Not to mention, the customer service is stellar!!! Each and every time I have had to contact a representative for any reason, they have been some of the most friendly, helpful, and knowledgeable customer service reps I have ever encountered with any company or product, ever."

Negative review icon

"Now that Intuit owns TSheets (OuickBooks Time), has significant errors in every sync up. Random changes to setup features. Problem-solving with the Tsheets (OuickBooks Time) team used to be quick and efficient. Now takes forever to get someone by phone and they do not solve the problems. Our company will need to move on from not only Tsheets (OuickBooks Time) but QuickBooks if these issues are not resolved."

Replicon logo

Replicon: Best for complex setups and enterprises

Price: $40/user per month

Available on: Web, Mobile (iOS Android)

Plus icon
Handling large teams and enterprises
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Advanced time clock system
Minus icon
Complexity
Minus icon
Clunky old fashioned design
Replicon screenshot
Replicon screenshot
Replicon screenshot

Replicon, compared to previous entries on this list is a much more enterprise-orientated time tracking app. Altogether it is a time management solution that helps with your time and attendance needs. It also shines in expense, resource, and absence management.

This is also a time clock system capable of creating granular and complex reports that mostly benefit your HR and finance departments.

Taking this into consideration, if you don’t have separate HR, finance and other departments in your business Replicon will most likely prove to be too complex and too functionality-rich for you.

Positive review icon

"Replicon is a very robust and flexible system that can cater to a company's need whether you have office/field staff, full time/part-time staff, and anything in between. Being able to customize the system for different use cases and for different types of employees is great. The ability to create custom reports is powerful for data nerds like me."

Negative review icon

"Unfortunately there isn't much I like about Replicon. The user experience is terrible. Trying to navigate simple tasks like setting up a new user is difficult and frustrating. The service is probably the worst though. I have had several negative experiences with their support staff whose communication skills are sub-par."

Timely: Best for visual task and project planning

Price: $10/user per month

Available on: Web; Mobile (iOS, Android); Desktop (macOS, Windows)

Plus icon
Automatic time tracking
Plus icon
Visual planning
Minus icon
Weak reporting
Minus icon
Price-performance
Timely screenshot
Timely screenshot
Replicon screenshot

Timely is the time tracker that comes closest to automatically tracking your time. The AI-powered app helps you fill the blanks on your timesheet and learns from your inputs.

The best thing about Timely is the task planning feature. You can manage the tasks (drag and drop) on the Gant charts in a visually pleasing way. This helps with efficient project timeline planning which is crucial for successfully finishing the project.

Memorys (the company behind Timely) emphasis and efforts on building secure and private apps is also worth mentioning.

Positive review icon

"The best thing about Timely is that it lets you focus on your work first, time capture second. Traditionally within an organization with timesheets, you need to constantly keep on top of your time entries or it will snowball into a big mess by the end of the week. Timely allows you to just get on with things and perhaps at the end of the week, you just approve the timesheet pre-filled for you."

Negative review icon

"I thought it was a bit clunky and confusing to use and found another product that was easier to use across all of my devices. The pricing plan for the service was too much for me."

More useful time tracking apps

Hourstack logo

HourStack: Best for tracking time with a calendar

Price: $12/user per month

Available on: Web

Plus icon
Calendar time tracking
Plus icon
Integrations
Minus icon
Weak reporting
Minus icon
No billable projects or rates, budgets,
HourStack screenshot
HourStack screenshot
HourStack screenshot

HourStack is an easy-to-use app that has a great-looking interface. The app is built around tracking your time in the calendar. This proves especially useful when HourStack is integrated with numerous other apps. You can simply drag your tasks from other apps into the HourStack Calendar.

The weakest point of HourStack is surely the basic reporting and exporting features. The user can't customize and drill down on the tracked data.

The second letdown is the fact that HourStack does not have billable projects, hourly rates and budgets. The app lacks enterprise features, but it is not meant for large teams that need approval workflows and other more complex features.

Timeular logo

Timeular: Best for unique real-time time tracking

Price: From 79$ with widget

Available on: Web

Plus icon
Track time with real physical dice
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Comprehensive analytics
Minus icon
No projects or clients
Minus icon
No hourly rates or budgets
Timeular screenshot
Timeular screenshot
Timeular screenshot

It's rare that a time tracking app makes something radically different than its competitors. But Timeular has done it - an 8 sided tracking die, that automatically tracks activities when flipped.

Timeular integrates with popular apps like Toggl Track and Harvest and offers comprehensive analytics. You can export your data to CSV/XLSX/PDF formats. The biggest downside of the app is the lack of hourly rates or budget setting. The app also doesn't have the project and client tracking structure.

The app is great for goal setting and for reminding yourself to track time. All this is brilliantly connected with the time tracking dice.

Actitime logo

actiTime: Great work-flow based time tracking tool

Price: Free (3 users), $7/user per month

Available on: Web; Mobile (iOS, Android)

Plus icon
Great workflow setup
Plus icon
Powerful reporting
Minus icon
Cluttered confusing UI
Minus icon
Steeper learning curve
Actitime screenshot
Actitime screenshot
Actitime screenshot

ActiTime shines when it comes to creating workflows. You simply track your time, view what you have tracked in the report, lock it and the administrator approves the time log. This is the standard workflow that works great in practice.

Due to workflows and powerful reporting, this is an app for more advanced users. This brings a more complex user interface that seems messy and cluttered when compared to other competitors. Mastering actiTime isn't a long process but may be considered a daunting task for someone who is a technical noob.

We recommend actiTime when you want to focus on clean workflows for your team. The price is also very good considering the advanced features the app offers.

timing logo

Timing: Best for tracking personal productivity

Price: $8 - $18/user per month

Available on: Web; Mobile (iOS); Desktop (macOS)

Plus icon
Extremely easy to use
Plus icon
Powerful time analysis
Minus icon
No hourly rates and budgets
Minus icon
Not suitable for teams
Timing screenshot
Timing screenshot
Timing screenshot

Timing is time tracking simplified. The app automatically tracks your time and at the end of the day, you just approve or edit your time logs. You can also assign projects and tasks during the approval phase.

It is very easy to use and has analysis features capable of drilling deep into your time tracking data. This is a great tool for freelancers but comes short if you want to track time as a team.

Timing is primarily made for macOS and it will perform best there. If you are looking for an analytical tool that simplifies time tracking and you are a one-man band give Timing a try.

timeneye logo

Timeneye: Best for integrating with Microsoft

Price: $7/user per month

Available on: Web; Mobile (Android, iOS)

Plus icon
Automatic suggestions
Plus icon
Great integrations
Minus icon
No tasks and task-based hourly rates
Minus icon
Simple summary reports
Timeneye screenshot
Timeneye screenshot
Timeneye screenshot

Timeneye prides itself as one of the smartest time trackers on the market. The app can suggest how you spent your time based on your previous time logs. This and the integrations make this app a viable choice for many freelancers and small teams.

Staying on top of your projects is made simple with an awesome project progress status tab and the budget neatly displayed while tracking time.

Timeneye does not have tasks and detailed reporting. This means that this is a good time tracking app, but a bad time reporting option. The UI is also not something Timeneye can brag about.

Tick logo

Tick: Best for tracking and staying on budget

Price: Free, $19/month (fixed fee for 10 projects)

Available on: Web; Mobile (Android, iOS), Desktop (macOS)

Plus icon
Simplicity
Plus icon
Budget related features
Minus icon
Not many team management features
Minus icon
Weak general feature-set
Tick screenshot
Tick screenshot
Tick screenshot

Being endorsed by Basecamp is no small feat and Tick did just that. The app is easy to use, well designed and it offers insightful info about your budget management. To always stay on budget Tick displays it while you are tracking time.

Another deviation from the competition is the pricing system. Tick has plans with a fixed fee (not user-based). The only constriction is the number of projects you can have per plan and some additional features and integrations.

The biggest downside of Tick is the relatively shallow features-set with zero to none team management features. If you are using Basecamp and struggle to stay on budget, Tick may be the solution for you.

Float logo

Float: Best simple resource scheduling with time tracking

Price: $12.50/month per user

Available on: Web; Mobile (Android, iOS)

Plus icon
Straightforward scheduling and tacking with a great UI
Plus icon
Visual team availability planning and performance analysis
Minus icon
Lacks proper "time tracked" reports
Minus icon
Only Exports, no PDF reporting
Float screenshot
Float screenshot
Float screenshot

Float is made for users that require simple scheduling and time tracking all packed in a user-friendly app. The visual aspect of the app is stunning, you can plan and track time on the Kanban board by dragging and dropping tasks, users, projects... The same applies when you want to analyze your team performance.

The app has a low learning curve and your team will understand all the functionalities in no time. You can also define the hourly rates. The biggest letdown is the reporting capabilities of the app.

With Floats reporting features will show you the difference between planned and logged hours, but you won't exactly know how the time was actually used. Reports are all in all weak and the same goes for the exporting data. Float offers only simple exports but no PDF reports that you can show to your clients or manager.

Avaza logo

Avaza: Best complex and broad feature set

Price: Free, $5-$19/month per user

Available on: Web; Mobile (Android, iOS); Desktop (macOS, Windows)

Plus icon
All in one app
Plus icon
Configurable with lots of settings
Minus icon
Very complex
Minus icon
No enterprise features
Avaza screenshot
Avaza screenshot
Avaza screenshot

Avaza is one of the biggest apps on the list. Its features range from project and expense management to scheduling, chat, resource scheduling and more. The tool allows you to configure everything and can be adapted to almost every need.

The reporting is powerful and you drill deep into your data. The sheer size and feature set may be too much for some users. Because the app is an all-in-one-app even the basic settings like setting up a project billable rate is not easy.

You would expect that Avaza would include enterprise features like SSO, audit log, custom fields, and so on, but the app has none whatsoever. This is an app for those medium-sized companies that need a lot of features and are not afraid to spend some time at the apps help center.

Trackingtime logo

Trackingtime: Best project management features

Price: Free, $7/month per user

Available on: Web; Mobile (Android, iOS); Desktop (macOS, Windows)

Plus icon
All basic project management features
Plus icon
Polished reporting and sharable reports
Minus icon
Lacks integrations
Minus icon
No monetary budgets
Trackingtime screenshot
Trackingtime screenshot
Trackingtime screenshot

Trackingtime strikes a good balance between a wide feature set and the complexity level. It has plenty of features (including PM features like task notes, attachments, comments, and more) but is not overwhelming to use.

The reporting is streamlined and altogether great. The app also offers sharable reports that you can send to your clients or your boss. Trackingtime is focused and doesn't dabble into enterprise-related features like SSO or approval workflow.

Trackingtime is less suited fur budgeting tasks because it doesn't have monetary budgets (only time estimates). All though it has billing and labor rates, they look like a side feature. The app also has no real integrations and offers just a browser extension.

ProofHub logo

ProofHub: Best for simple planning and tracking projects

Price: $50-$99 per month (flat fee)

Available on: Web; Mobile (Android, iOS)

Plus icon
Wide feature set
Plus icon
Fixed pricing plans
Minus icon
Many features but lacks advanced functionalities
Minus icon
Limited integrations
ProofHub screenshot
ProofHub screenshot
ProofHub screenshot

ProofHub is a project management tool by design but simultaneously helps both small and large teams to keep track of the time spent on various tasks and projects. ProofHub’s time tracking app can be used for payroll, client billing, estimation, tracking, recording, and see all time data of people across all projects. 

Although the app has a wide range of features most of them just "scratch the surface" of their specific field and offers fewer functionalities than some advanced users may want from a tool of this caliber.

By far the best advantage of using ProofHub is that it keeps all time tracking and project management efforts in one place. This means that you can work more efficiently and faster than having a lot of apps that essentially do the same job.

Dishonorable mentions

Shining a light on the dark side of time tracking - employee monitoring.

We at My Hours firmly believe that good companies lead with purpose, not fear of being fired. Thus we condemn companies that produce apps that allow employee monitoring.

Features like random screenshots, keyboard and mouse movement tracking, app and website usage tracking, and many more belong in the year 1984 (insert your favorite George Orwell quote here).

We are not saying that the apps on this second list are not good in general. Apps on this list can have some well-developed aspects and can be quite useful, but as long as they include employee monitoring features they shall remain on the dishonorable list: 

Clockify logo

1. Clockify

Employee monitoring features:

Employee monitoring icon
Takes random screenshots
Hubstaff logo

2. Hubstaff

Employee monitoring features:

Employee monitoring icon
Takes random screenshots
Employee monitoring icon
Tracks visited URLs
Employee monitoring icon
Tracks used apps
Time Doctor logo

3. Time Doctor

Employee monitoring features:

Employee monitoring icon
Takes random screenshots
Employee monitoring icon
Website history reports
Employee monitoring icon
Distraction alerts
TimeCamp logo

4. TimeCamp

Employee monitoring features:

Employee monitoring icon
Tracks used apps
Employee monitoring icon
Idle time detector
Employee monitoring icon
Tracks visited websites
DeskTime logo

5. DeskTime

Employee monitoring features:

Employee monitoring icon
Takes random screenshots
Employee monitoring icon
Tracks used apps
Employee monitoring icon
Tracks visited websites
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