6 Best Time Tracking Software for Consultants in 2025

My Hours gives you centralized, real-time tracking on any device, plus the ability to track billable/non-billable hours and assign time logs to projects and tasks.

What really stands out is the fully featured mobile app (that also works offline). 

Not only can users track time using, but supervisors can approve timesheets and run reports while on the go, all from the app. This makes it an excellent choice for remote or mobile consultancy firms.

Reports are incredibly detailed, with granular insights into profitability, resource management, and more.

You can set budgets, attach expenses to timelogs, and invoice clients all within My Hours, so work stays in one place.

Although it’s not a full-on project management system, the platform does allow unlimited clients, projects, and tasks. Plus, it easily integrates with your favorite project management software.

Toggl is widely used for a reason: it’s clean, intuitive, and easy to use. Track time in real-time, mark billable hours, and turn those into invoices without extra steps.

We like the way each user’s timeline is laid out. At a glance, it shows how each day was split between tasks. The calendar view also helps with day-to-day planning.

Where Toggl really shines is its integrations. With 100+ native connections (spanning project management to payroll software, and more), it slots neatly into most tech stacks. 

On the downside, the mobile app functionality is pretty limited. You can track time, create logs, and use the Pomodoro timer, but it’s not possible to approve timesheets or generate reports.

It’s also worth noting that many features, like approval workflows and profitability analysis, are locked behind the top-tier plan.

Our favorite feature of Paymo is its automatic time tracking. It logs time spent in different desktop apps and turns the information into draft time entries. All you need to do is assign each entry to the right project or task.

So, for consultants who frequently task switch, it’s a very convenient way to track time

Users can also track in more conventional ways by using the start/stop timer or creating manual time logs.

Paymo handles billable hours and expenses, and you can connect a payment gateway to send invoices and get paid in the same place.

Other useful features include appointment booking with a calendar and team scheduling/time off planning. The interface is clean, and Kanban boards make it easy to map out client work.

The only downside is that there are no budgeting features. So if you operate on tight margins and need to keep firm control of costs, it wouldn’t be ideal. 

Replicon packs a lot in for the price. The feature-rich platform offers real-time tracking of billable hours against project deliverables, plus time tracking to calculate gross staff pay.‍

In our opinion, it’s particularly good for multi-jurisdiction consultancies. Replicon includes global compliance frameworks and supports multiple currencies and languages. Scheduling and capacity planning also work at a global level.

The platform has a couple of helpful extras, too: AI that turns conversations into time logs, GPS tracking, and clock-in/out with facial recognition for multi-team management.

We also like the intelligent approvals workflow. It’s visual and easy to follow, which suits teams with strict sign-off processes. 

Some users find the platform overwhelming and not the most user-friendly. That said, it is one of the only apps on this list built specifically for consultancies operating in multiple countries.

Bonsai is a complete consultancy management suite designed to help small firms scale efficiently.

The platform brings together contracts, invoicing, and time tracking under one intuitive interface. Consultants can create and send branded proposals, get e-signatures, and convert approved proposals into active projects with tracked billable hours.

We appreciate that invoicing includes features for recurring billing, retainers, and automatic payment reminders. The client portal also stands out, allowing you to easily send timesheet reports.

Time logs link to deliverables and include budget tracking with real-time spend alerts, so you can keep projects on target.

Overall, Bonsai is ideal for fast-growing consultancies that need to streamline backend operations. However, the lack of project management tools may limit the platform’s usefulness to some.

Zoho offers a complete business management system, with emailing, project management, and much more. 

For time tracking, you can use the start/stop timer or track via the app. If you use the scheduling tool, it can auto-generate time logs from your calendar. We also like that it incorporates time off and absence periods onto the timesheet.

Time logs are tied to clients and projects, linking to the allowing you to upload any supporting documents. They can also be marked as billable or not.

As a side note, Zoho also offers time tracking via its People (a simple standalone tracker) and Shifts (staff scheduling with time tracking software. So, you can pick the right tool for your business setup.

Zoho is a massive ecosystem, which can make it difficult to learn, and navigation can be confusing. However, it’s a solid option for consultancies already using the Zoho product suite.