Easy to use for my team members who are remote but hourly. My Hours provides a simple and easy way to record, track, and manage activity.
- Thomas S., Head of Customer Success
Flexible Approval Workflows
My Hours allows each user to submit timesheets to supervisors or project managers. All submissions can be automatically emailed, so nothing gets overlooked or forgotten.
Adjust the workflow for each project or user and disable approvals when they’re not needed.
Create an approval hierarchy that specifies exactly who can approve what:
- Administrators: Can approve any user’s entries.
- Project Managers: Can approve entries for their assigned projects.
- Team Managers: Can approve entries for their team members.
.png)
Supervisors and managers get access to the Approvals dashboard for immediate oversight into total vs. target hours.
The dashboard also highlights what percentage of time is billable vs. non-billable to quickly understand how much time is being spent on revenue-generating work.
One-Click Timesheet Approvals and Rejections
Reject incomplete or incorrect timelogs in one click. Additional features make the process more efficient:
- Add an optional message if more information about the rejection is required.
- Timesheets can have all timelogs approved or rejected in bulk.
- Rejections can be made for the entire timesheet or per time log, so the employee knows exactly what to adjust. Once amended, the timesheet simply gets submitted for second approval.
While users can edit their own timelogs, you can also customize who else can and cannot edit the timelogs of other users. For example, you might give Administrators this ability but restrict it for Managers.
This is useful if a user can't access their own timesheet and needs someone else to make adjustments for them.
Helpful Reminders Keep Everything on Schedule
Set up automatic email and mobile app reminders so employees log the required number of hours:
- Reminders are customizable and are sent daily or weekly, according to target hours.
- Supervisors receive a weekly overview of users who have not logged time or submitted their timesheets. Each entry has a link to email the user, which prompts them to complete their timesheet.
- Supervisors also get alerts about pending timesheets, keeping approvals on schedule.
Example: If target hours are set at eight hours per day, the system will check that each day has eight hours logged and send daily alerts if there are insufficient hours.
Controls for Full Compliance
My Hours is set up to ensure you comply fully with FLSA, DCAA, and other regulatory compliance obligations.
The system gives you full control over compliance with a complete set of features that keep timesheets transparent and audit-ready:
- Timesheets auto-populate with the required information as set out by the FLSA.
- Use timesheet validation rules to specify target hours, so workers know how much time must be logged. The system will alert users if they go over their hours and into overtime.
- Auto-locking after approval prevents unauthorized changes and adjustments.
- The user permissions specify who can and can’t make edits before and after timesheet submission.
- My Hours records all entries, edits, and other activity in a detailed audit log.
- During a compliance audit, simply pull the audit log into a report, ready to present to regulators.
My Hours enables us to track team efficiency and keep a log of all activity undertaken so we can be confident when a client asks where their billable hours are being 'spent'.
- Kerry S., Account Manager
Custom Fields and Tags
When greater compliance, like DCAA rules, must be followed, use custom fields and tags to add more detail to time logs:
- Custom fields let you add numerical data like job or billing codes.
- Tags allow you to mark timelogs as direct or indirect labor.
- The description field allows you to add more information, especially when timelogs have been adjusted for correctness.
These details can be checked during the timesheet approval process to ensure each timelog meets compliance standards.
Approvals on the Go
Individual timelogs or entire timesheets can be instantly approved or rejected via the My Hours iOS and Android apps and the Microsoft Teams app.
Use the apps to add comments for rejections and send user reminders for incomplete timesheets and forgotten submissions.
All data within My Hours is centralized and updated in real-time. So, no matter where you log in from, everything you view will be current.
Try My Hours For Free
Since 2002, My Hours has helped businesses stay compliant and efficient with intuitive time tracking, streamlined approval workflows, and transparent audit trails.
With enterprise-grade security (ISO 27001 certified), detailed reporting, and 24/7 expert support, My Hours gives managers confidence that every hour is accurate and ready for billing or compliance checks.
If you’re ready to protect your business from costly compliance errors, start your free 30-day trial of My Hours today.
