Time and materials billing software
Track Time, Materials, and Generate Accurate Invoices in One Place
Track billable hours in real-time- Upload materials expenses and link to projects and tasks
- Set user billable rates per project
- Match client billing structures for easy invoicing
All your billable data in one centralized system
Time and materials billing relies on accuracy. Every minute worked and every expense incurred needs to be tracked, categorized, and invoiced correctly.
When time is tracked in one system and costs in another, it becomes difficult to produce reliable invoices. Data must be combined and checked, which slows down the process and increases the risk of errors.
My Hours is T&M billing software that brings all cost data together onto a single platform.
As work is tracked, so are billable time and expenses, giving you a real-time view of what can be invoiced.
This means no more messy calculations, missing entries, or end-of-month admin scramble.
Just track, generate an invoice, and you’re done.
Designed for simplicity and accuracy, My Hours helps teams stay on top of billable work and expenses, ensuring that nothing gets forgotten.
Trusted by more than 100.000 businesses worldwide
Track Billable Time in Real-Time
Recording time after the fact means billable hours get lost. Use My Hours to track work in real-time, so every billable minute is captured.
- Use the start/stop timer to record work in real time
- Track on any device
- Add a manual time entry in seconds if time wasn’t tracked
- Duplicate existing entries for repetitive tasks like meetings
Record Expenses and Materials Costs
My Hours lets you record costs that extend beyond labor. Whether it’s for materials, travel, or inventory, everything exists in one platform.
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- Create expense logs just like time entries
- Assign each expense to a project and task with a clear description
- Upload receipts or invoices directly to expense logs
- Keep all documentation in one place with built-in proof of purchase
Flexible Billing Rates for Users’ Time
Every user in My Hours can be assigned an hourly rate. As time is tracked, so is the rate, giving you precise costs for invoicing.
- Assign a unique hourly billable rate per user or apply a standard rate across the organization
- Set an hourly labor rate to track internal costs
- Compare labor rate vs. billable rate to gain clear profitability insights
- Adjust billable rates at the project level
- Tailor billing to match each client agreement
Match the Billing Structure to Your Contracts
Mirror how your clients like to be billed in My Hours with multiple billable settings.
- User-based rates: Different billable rates per team member
- Task-based rates: Rates vary depending on the type of work
- Project-based rates: A single rate applied across the entire project
- Flat fee projects: A fixed price tracked against logged time
- Non-billable tracking: Internal work tracked without impacting revenue
Stay On Track with Budgets
Keep a close eye on billable costs with the My Hours budget tracking tool.
- Set a billable budget at the project or task level
- Define a monetary limit and track all billable time and expenses against it
- Receive automated alerts as budget usage increases
- Set custom alert thresholds between 50%–90%
Streamlined Invoicing
My Hours provides simple time and materials invoicing software, allowing you to bill clients directly.
- Customize the invoice form with your company information
- Automatically pull billing data from the selected period into each invoice
- Send invoices directly from within My Hours
- Track all invoices in one place, including payment status
Custom Reports for Cost Updates
The reporting feature in My Hours is extensive, giving you high-level oversight or granular information.
- Dashboard report - high-level overview of time, costs, and project profitability
- Detailed report - analyze granular data with advanced filters and custom views
- Timesheet report - review, verify, and manage logged hours across teams
- Use filters, date ranges, and custom columns to focus on key insights
- Export reports in XLS or PDF, or share and schedule reports
My Hours time tracking features
Timer or weekly timesheet
Track time with our seamless timer or enter your time through our keyboard-friendly timesheet. Add a description and custom inputs.
Set billable rates and budgets
Automate calculation of billable amounts by setting precise hourly rates by project, task or team member. Add a project budget to monitor its progress.
Analyze logged hours & expenses
With the Dashboard you’ll get a bird’s-eye view of billable vs non billable hours, earned income by project, under- or over-utilized employees and more.
Generate custom reports
Detailed reports are completely customizable and display as much information as needed. Print to PDF, export to XLS or send schedule it via email.
Manage tasks
Add and assign tasks with an estimated budget. Create templates when identical tasks appear across projects.
Submit and approve timesheets
Supervisors get email whenever timesheets are submitted. Each timesheet can be approved or rejected with an email message.
Set flexible roles
Invite your team to track time on their projects without seeing each other’s hours and rates. Designate managers to oversee their team and manage their work.
Prevent inconsistent reporting
Lock team’s time logs to prevent editing or adding new logs in a selected period. Download the audit log report to keep your books in order.
Streamline invoicing
Create numbered invoices straight from hours logged. Integrations with the most popular invoicing apps are available to all customers.
Integrate with other tools
Connect My Hours data with other tools or vice versa through Zapier connectors. Alternatively, use our API to develop your own integration.
Access from anywhere
My Hours is a cloud-based app with nothing to install. View and manage your hours from any web browser or install our native mobile apps.
Secure infrastructure
My Hours is hosted in Microsofts Azure cloud and we are proud of 99.95% uptime. We perform regular security checks to keep your data in safe hands.
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