Employee Timesheet
Employee timesheets are used to track the number of hours employees have spent working on projects or tasks in accordance with their employment contract.
Making sure that every one of your employees is pulling their weight, putting in the contractually agreed-upon number of work hours, and keeping their performance levels up to your company’s standards, is both tedious and time-consuming. For those reasons, we’ve created some free employee timesheet templates taken directly from our timesheet app for employees.
Why Timesheets?
Timesheets are used to provide information about the number of hours your employees have spent working on different projects or tasks. My Hours work timesheets, when filled out correctly, can give employers an edge in tracking employee performance, productivity, task completion rate, and more. All of this makes timesheets vital components of every enterprise.
Employers need timesheets for:
- Better task management. Tracking numerous tasks and the number of hours employees have put into each one of them can get tiresome pretty fast. With our free employee timesheet, you can help your employees manage their tasks more efficiently, allowing you to reap all the benefits of having a more organized workforce.
- Increasing job performance. Your entire staff is only as strong as its weakest link, or so they say. With our staff timesheets, you can get the information you need to analyze the job performance of each individual staff member, identify both top performers and idle personnel, and use the data to improve the overall productivity and cohesion amongst your employees.
- Tracking project progress. Knowing the project timeline, schedule for deliverables, and overall progress of a specific project can help your employees put in that little bit of extra work to meet all the predetermined deadlines. With our employee timesheets, you can make sure everyone knows exactly where the project stands and how much work is needed to complete it.
Timesheet Templates for Employees
Pros and Cons
of using spreadsheets for time tracking
Track time without the need to open another tab. Start timer or enter time manually right from the browser extension.
Pros
Both you and your team are likely to be familiar with spreadsheet tools.
Spreadsheet tools are widely used and come as a standard time tracking procedure for most organizations as they have an intuitive learning curve. Mastering them, on the other hand, is a whole different thing.- Free of charge.
The most popular spreadsheet software, such as Google Sheets and Microsoft Excel, is free to download. - Your team is used to workflows that correlate with spreadsheet approvals.
They’re accustomed to sending their timesheets via email or storing them in a common repository. Once you have a time tracking policy for your company, you can easily integrate time tracking into the workflow using spreadsheets. - Spreadsheets are the most common method of integrating data with other systems. Managers can either analyze the time entry data with a business intelligence tool or integrate the approved timesheets with dedicated payroll software.
Cons
Despite their intuitive learning curve, spreadsheets are not very user-friendly. Keeping timesheet spreadsheets up to date can become a cumbersome and time-consuming task. Moreover, if you’re using a mobile device, your thumbs might become sore.- Tracing previous spreadsheet versions may leave you lost in history.
Spreadsheets can be edited by anyone with access, which is why it’s hard to see who made the last changes. Online spreadsheets usually have a version history but they are most commonly downloaded locally and forwarded via email. - Spreadsheets are prone to human error and data loss. There can be cases where employees misenter their work data, forget to send their timesheets altogether, or end up sending them to the wrong person. When a company systemizes its workflow with spreadsheets and chain emails, some data might slip through the cracks.
- Spreadsheets require too much administrative work. Managers usually have to remind employees to submit their timesheets on time, collect them into a common format, and make sure they are timely forwarded to accounting or another responsible department. This takes a lot of time that managers could otherwise spend on more important tasks.
Timesheet Calculator for Employees
As an employer, you can get your employees to use our timesheet calculator along with our free templates to track their work hours more accurately.
With a timesheet calculator, you can easily calculate the number of hours your employees have worked for each day of the week. You can include overtime, absence days, lunch, or other types of breaks, set custom rates for any additional work employees have done, switch to your preferred time format, and more.
All the information you’ve put in will be added to a single timesheet or time card that you can easily download as a pdf file or send to an email address of your choosing.
Our timesheet calculator is free to use and allows you to do the following:
- Track work time with the help of some necessary tools like entering work hours and breaks with keyboard-only input. The only clicks you need are “Calculate” and “Download”.
- Calculate overtime.
- Calculate payroll or billing with hourly rates.
- Include employee absences and attendance information.
- Download the finished timesheet as a PDF file. You can send this PDF file to your accounting department if you want them to check it before sending it as an invoice or instructing your employees to do that instead.
- Make use of the advanced features that allow you to embed the timesheet on your website, integrate it with Google Sheets, or create a bookmark with pre-defined settings.
Timesheet App for Employees
Without denigrating all the benefits of timesheets and other digital or paper templates, it’s important to note that they come with an inherent flaw: manual data input.
By upgrading to time-tracking software, you can easily refine the entire process of tracking employee work hours and managing projects, tasks, and individual performances.
With our timesheet app, you can manage and track employee work hours, use the data to analyze the productivity of individuals and your entire staff as a whole, add overtime hours and customize pay rates for it, keep an eye on budgets, and more.
Tired of messy spreadsheets? Give My Hours, online timesheet app a try.
Every employee gets their own credentials to access the timesheet app. The app is accessible from both mobile devices and desktop platforms. Its intuitive interface is identical on all platforms as user experience is something we don’t compromise on.- With My Hours roles, you can regulate who sees what without over-engineered permission setting hacks.
- The submitted timesheets can be summed up in real-time reports without losing time creating custom reports.
- Standardized platform units such as projects and tasks give way to a simplified reporting process and eliminate the loss of data due to human error.
- The costs and billable amounts are automatically calculated with precisely defined rates.
- Managers can set up budgets and enable their teams to track the budget in real time.
- The software can be used to create timesheet reminders, approvals, and timesheet locking mechanisms that automate the workflow and leave more time for creative work.
- The mobile time tracking app can be used to enter timesheets, assign tasks, and analyze the team’s progress on the go.
- The software includes a full audit log of all the changes for auditing purposes.
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