Nonprofit Timesheet

Timesheets help nonprofit organizations track employee work hours, the projects they’re working on, and the time it takes them to finish individual project tasks.  

With our free nonprofit timesheet templates, you can effortlessly track how your employees spend their time at work. This will allow you to see which tasks and projects are easily completed and which need more dedicated manpower.

Why Timesheets? 

Timesheets are documents that can provide valuable insight into the inner dealings of your nonprofit organization. They will give you a detailed look into how your employees are spending their work time and what projects they’re working on. This is important for ensuring project completion and getting or keeping the special tax status.

Nonprofit organizations need timesheets for:

  • Added transparency. Many grantors and donors value transparency and even set it as a condition before they give out funds to nonprofits. With a nonprofit timesheet template, you can easily track the organization’s projects and employee work hours and create and share reports with your current or future donors.
  • Focus on your mission. By tracking and analyzing employee hours, you can discern how many employees you need to finish any given project successfully. This means you’re spending less time on administrative proceedings and more time on your mission.
  • Better record keeping. A lot of the time, nonprofits are eligible for government grants, but those grants come with a catch or two, likely related to the recordkeeping, reporting, and auditability of your organization. With our nonprofit timesheet template, you will be able to track employee work hours, create more accurate budgets, and do payroll with ease, ensuring that the government's bureaucracy doesn’t stand in the way of your funding.

Accurately tracking the number of work hours your employees put in allows you to pass audits without too much effort, differentiate between different funding sources, and maintain payroll. With our templates, the entire time tracking process is streamlined, giving you more time to focus on the objectives and on fulfilling your mission.

Pros and Cons of using spreadsheets for time tracking


  • Both you and your team are likely to be familiar with spreadsheet tools.
  • Spreadsheet tools are widely used and come as a standard time tracking procedure for most organizations as they have an intuitive learning curve. Mastering them, on the other hand, is a whole different thing.
  • Free of charge.
  • The most popular spreadsheet software, such as Google Sheets and Microsoft Excel, is free to download.
  • Your team is used to workflows that correlate with spreadsheet approvals.
  • They’re accustomed to sending their timesheets via email or storing them in a common repository. Once you have a time tracking policy for your company, you can easily integrate time tracking into the workflow using spreadsheets.
  • Spreadsheets are the most common method of integrating data with other systems.
  • Managers can either analyze the time entry data with a business intelligence tool or integrate the approved timesheets with dedicated payroll software.


  • Despite their intuitive learning curve, spreadsheets are not very user-friendly.
  • Keeping timesheet spreadsheets up to date can become a cumbersome and time-consuming task. Moreover, if you’re using a mobile device, your thumbs might become sore.
  • Tracing previous spreadsheet versions may leave you lost in history.
  • Spreadsheets can be edited by anyone with access, which is why it’s hard to see who made the last changes. Online spreadsheets usually have a version history but they are most commonly downloaded locally and forwarded via email.
  • Spreadsheets are prone to human error and data loss.
  • There can be cases where employees misenter their work data, forget to send their timesheets altogether, or end up sending them to the wrong person. When a company systemizes its workflow with spreadsheets and chain emails, some data might slip through the cracks.
  • Spreadsheets require too much administrative work.
  • Managers usually have to remind employees to submit their timesheets on time, collect them into a common format, and make sure they are timely forwarded to accounting or another responsible department. This takes a lot of time that managers could otherwise spend on more important tasks.

Timesheet Calculator for Nonprofit Organizations

Nonprofits can use a timesheet calculator to track employee work hours. Both the template nonprofit timesheet and timesheet calculator are free, and if used together, they become powerful tools for your organization.  

A timesheet calculator will do all the math for you, allowing you to focus more on fulfilling the objectives set about by your mission statement. With our timesheet calculator, you will be able to calculate the work hours for each day of the week, and yes, even weekends. Add absences, overtime, or lunch breaks. Use a 12 or 24-hour time format, and then simply download everything as a pdf file, or send it to an email address of your choosing.

Timesheet Calculator for Nonprofit Organizations

Our timesheet calculator is free to use and allows you to do the following:

  • Track work time with the help of some necessary tools like entering work hours and breaks with keyboard-only input. The only clicks you need are “Calculate” and “Download”.
  • Calculate overtime.
  • Calculate payroll or billing with hourly rates.
  • Include employee absences and attendance information.
  • Download the finished timesheet as a PDF file. You can send this PDF file to your accounting department if you want them to check it before sending it as an invoice or instructing your employees to do that instead.
  • Make use of the advanced features that allow you to embed the timesheet on your website, integrate it with Google Sheets, or create a bookmark with pre-defined settings.

Timesheet App for Nonprofit Organizations

Managing payroll, creating reports for donors, and passing regular government audits are just some of the things that every nonprofit has to deal with. Collecting the data and ensuring its accuracy can be done manually but will require a sizable time investment.

With dedicated time-tracking software, you can completely revamp how you and your nonprofit organization track time and manage projects. 

By choosing our free timesheet app, you can effortlessly manage projects and ensure the objectives of your mission statement are being followed and completed. Track employee work hours, keep track of your budget, differentiate between funding sources, create and share reports with your donors, and more.

Timesheet App for Nonprofit Organizations

Tired of messy spreadsheets? Give My Hours, online timesheet app a try.

Every employee gets their own credentials to access the timesheet app. The app is accessible from both mobile devices and desktop platforms. Its intuitive interface is identical on all platforms as user experience is something we don’t compromise on.
Standardized platform units such as projects and tasks give way to a simplified reporting process and eliminate the loss of data due to human error.
The submitted timesheets can be summed up in real-time reports without losing time creating custom reports.
With My Hours roles, you can regulate who sees what without over-engineered permission setting hacks.
The costs and billable amounts are automatically calculated with precisely defined rates.
Managers can set up budgets and enable their teams to track the budget in real time.
The software can be used to create timesheet reminders, approvals, and timesheet locking mechanisms that automate the workflow and leave more time for creative work.
The mobile time tracking app can be used to enter timesheets, assign tasks, and analyze the team’s progress on the go.
The software includes a full audit log of all the changes for auditing purposes.
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