Office team online timesheets have been around for a while now, but not all of them have the same functionalities. That’s why we’ve compiled a list of five free office team timesheet templates from our timesheet software app that you can integrate with Google Sheets and Microsoft Excel.
The office team timesheets will give you a little taste of our timesheet app and the ways you can use it to improve your: HR and payroll management, Client billing, Project monitoring, Employee activity and Timesheet reports.
As you know, every office needs to adhere to laws and regulations regarding employee timesheets, but that’s not the only reason you need timesheets. These time tracking tools are a great asset for office holders and managers, giving you insight into office-related tasks like employee work hours, payroll, project management, etc.
Although you can use paper timesheets or spreadsheets, those can be very time-consuming to create and extract data from, so using a pre-made office team online timesheet template is always a better idea.
When you use timesheet templates, your employee timesheets will be easier to process for client billing, payroll, and any other HR-related dealings. Additionally, your office team members will be overjoyed to use pre-made templates because they’re a lot easier to use and require little to no timesheet training.
Finally, an office team, online timesheets will allow you to group the office work data into a single file for both individual employees and whole projects to see how your employees spend their time at work.
A timesheet calculator is a very useful tool for office teams because it allows you to track labor hours by calculating the hours you add.
The timesheet calculator calculates the hours based on the data you enter, including work hours, lunch breaks, etc.
Our timesheet calculator will provide you with a finished timesheet or time card that you can later download and export. It can be used together with our office team's timesheet templates for best results.
The My Hours timesheet calculator is free to use and has the following features:
You can choose between main and additional calculator settings.
The main settings allow the calculator users to:
The additional settings are broader and allow users to:
While the office team online templates and the calculator are highly functional, the benefits from our timesheet app will speed up many of the timekeeping processes, such as keeping accurate reports, conducting timesheet analysis, calculating project profitability, and more.
Having an office full of people manually submitting their timesheets can be an awful lot of work as it takes time and other resources to approve every team member’s individual timesheet.
If you choose the My Hours timesheet software app, you can use all of your resources and manpower to complete projects and let the app do the timekeeping for you.
Here’s what you can use the app for:
The weekly timesheet app will allow you to:
You can use the timesheet reporting option to:
Timesheet reminders are useful for:
You need timesheet approval to:
This option allows you to:
Timesheet payroll makes sure you:
With the My Hours automated timekeeping app, you can track your work hours on different projects or tasks, and you can send the records of the data logs to your clients along with the invoice for billing.
My Hours offers two distinct time tracking features - real-time time tracking and manual time tracking.
The real-time tracker works wonders when you can’t remember all the tasks and projects your team worked on during the billable week. To get an accurate report, your employees need to log their work hours during the day and say what they spent these hours on.
This involves the projects and tasks they’ve worked on, as well as their breaks and absences, thus allowing the tracker to work with the data to create an accurate report.
The manual time tracking feature is a bit more traditional, and you’ll have to manually enter the work hour logs and choose between daily or weekly entry intervals. Another great feature is that the office team members can do this when they have free time instead of having to do it at a specific time.
With My Hours, you are free to select a project-based rate or an employee hourly rate and enter your custom hourly billable rate.
The project-based rate enables you to enter the hourly billable rate per each project, i.e., all the time logs on the selected project will be marked as billable with the added rate.
The employee-based hourly rate enables you to assign a specific hourly rate for each office team member, and this method is one of the most simple and straight-to-the-point hourly billing methods for all kinds of offices. The team members track their own work hours, and you bill your clients according to that data.
The timesheet analysis can be done under the “Dashboard” settings. On the dashboard, you can take a detailed look at how things are going regarding project hours and set up your own billing rates. This way, you can invoice your clients and show them how the work hours have been used on different projects and tasks.
You can download the timesheet analysis as a PDF or XLS file and then send it to the clients or the project manager directly from the app.
When you are required to send project reports to report to your client about office work hours, you can use the “timesheet report” function. The timesheet report is a PDF file and contains project data that you can alter to your liking and filter by team member, client, project, or other tasks for an accurate representation of the time tracking data.
Upon a project’s completion, you will have to send an invoice to your clients in order to bill them for the hours of work your office team has put in during the course of the project.
When you need to export logged hours to your clients, you won’t have to create a file with lots of data that’s unrelated to the billing process. All you need is a PDF file that displays the logged hours for the project and the invoiced amount.
If you need finer details for invoicing, My Hours enables you to send a PDF file of both the dashboard and the activity report log to the clients. What’s more interesting is that both reports can be filtered regarding which information you wish to send to the client.
My Hours makes payroll a breeze as you can create an accurate PDF file that displays the work hours from the project you’re billing, including billable and non-billable hours.
To get accurate payroll, your log hours must be accurate as well. My Hours enable you to track team member attendance and absence.
To track absence, simply create a new project in the projects tab and use it to track any type of absence (e.g., sick leave, vacation, annual leave, etc.).
Tracking attendance is also simple, you only need to check the “Activity” log to see which employee was present on the days they were scheduled to work, and you’ll have your answer.
Time tracking reminders can be used to remind your employee to start their daily tracker for the workday.
The tracking reminder will pop out as a notification at a designated time, which can be customized to your liking and works on both the desktop app and the mobile app.
You can also choose to send reminders to your employee via email. The reminders will be sent to everyone in the office at a custom-set time.
My Hours reminders include:
There are a few ways to do this, depending on the budget and resources you have regarding timesheets.
The top five choices are:
Basically, spreadsheets are types of e-documents in which the data is arranged in rows in a grid and can be used in calculations. Spreadsheets are made from scratch and can be used for many things, timesheets included. Timesheet templates are pre-made spreadsheets that are best used for logging in work hours.