Office Team Timesheet

Office team online timesheets have been around for a while now, but not all of them have the same functionalities. That’s why we’ve compiled a list of five free office team timesheet templates from our timesheet software app that you can integrate with Google Sheets and Microsoft Excel.

The office team timesheets will give you a little taste of our timesheet app and the ways you can use it to improve your: HR and payroll management, Client billing, Project monitoring, Employee activity and Timesheet reports.

Timesheet Templates for Office Team

  • Daily timesheet template in Excel | Google Sheets
  • Weekly timesheet template in Excel | Google Sheets
  • Monthly timesheet template in Excel | Google Sheets
  • Employee timesheet template in Excel | Google Sheets
  • Billable project template in Excel | Google Sheets

Why Do You Need Office Team Timesheets?

As you know, every office needs to adhere to laws and regulations regarding employee timesheets, but that’s not the only reason you need timesheets. These time tracking tools are a great asset for office holders and managers, giving you insight into office-related tasks like employee work hours, payroll, project management, etc.

Although you can use paper timesheets or spreadsheets, those can be very time-consuming to create and extract data from, so using a pre-made office team online timesheet template is always a better idea. 

When you use timesheet templates, your employee timesheets will be easier to process for client billing, payroll, and any other HR-related dealings. Additionally, your office team members will be overjoyed to use pre-made templates because they’re a lot easier to use and require little to no timesheet training.

Finally, an office team, online timesheets will allow you to group the office work data into a single file for both individual employees and whole projects to see how your employees spend their time at work.

A timesheet calculator is a very useful tool for office teams because it allows you to track labor hours by calculating the hours you add. 

The timesheet calculator calculates the hours based on the data you enter, including work hours, lunch breaks, etc.

Our timesheet calculator will provide you with a finished timesheet or time card that you can later download and export. It can be used together with our office team's timesheet templates for best results.

The My Hours timesheet calculator is free to use and has the following features:

  • Indispensable time tracking tools that help an office team accurately track work hours and attendance.
  • The option to download the finished timesheet as a unique PDF file. This PDF file can be sent to your accounting department if you want them to check it before it’s sent as an invoice, or you can instruct your employees to do that themselves.
  • Integration with other timekeeping tools and project management tools like Google Sheets, Microsoft Excel, or Zapier.
  • A very keyboard-friendly input. The calculator keyboard input was developed in a way that allows users to quickly move between days and dates. Every command can be executed using the keyboard, and the mouse cursor is only needed for the functions “Calculate” and “Download PDF.”
  • The calculator can be bookmarked.
  • The calculator enables you to save your custom settings and send them via URL.

Calculator Settings

You can choose between main and additional calculator settings.

The main settings allow the calculator users to:

  • Enter or create a full name for the title of the timesheet you’re working on.
  • Select the date range for a specific 7-day week, with the default being the current week.
  • Choose to use a 24-hour format instead of the AM/PM style (e.g., 18:00, 22:00, etc.).
  • Add breaks into the timesheet hours to include two work if applicable.

The additional settings are broader and allow users to:

  • Set their own hourly rate and change the currency of that rate. (The default currency is USD).
  • Add absent hours that can be billable or non-billable. You can also add additional details below in the calculator.
  • Have two modes for entering overtime - weekly or daily. You can enter the rate multiplier when you specify which mode you want to use.
  • Enable weekend working hours under additional settings.

While the office team online templates and the calculator are highly functional, the benefits from our timesheet app will speed up many of the timekeeping processes, such as keeping accurate reports, conducting timesheet analysis, calculating project profitability, and more. 

Pros and Cons of using spreadsheets for time tracking


  • Both you and your team are likely to be familiar with spreadsheet tools.
  • Spreadsheet tools are widely used and come as a standard time tracking procedure for most organizations as they have an intuitive learning curve. Mastering them, on the other hand, is a whole different thing.
  • Free of charge.
  • The most popular spreadsheet software, such as Google Sheets and Microsoft Excel, is free to download.
  • Your team is used to workflows that correlate with spreadsheet approvals.
  • They’re accustomed to sending their timesheets via email or storing them in a common repository. Once you have a time tracking policy for your company, you can easily integrate time tracking into the workflow using spreadsheets.
  • Spreadsheets are the most common method of integrating data with other systems.
  • Managers can either analyze the time entry data with a business intelligence tool or integrate the approved timesheets with dedicated payroll software.


  • Despite their intuitive learning curve, spreadsheets are not very user-friendly.
  • Keeping timesheet spreadsheets up to date can become a cumbersome and time-consuming task. Moreover, if you’re using a mobile device, your thumbs might become sore.
  • Tracing previous spreadsheet versions may leave you lost in history.
  • Spreadsheets can be edited by anyone with access, which is why it’s hard to see who made the last changes. Online spreadsheets usually have a version history but they are most commonly downloaded locally and forwarded via email.
  • Spreadsheets are prone to human error and data loss.
  • There can be cases where employees misenter their work data, forget to send their timesheets altogether, or end up sending them to the wrong person. When a company systemizes its workflow with spreadsheets and chain emails, some data might slip through the cracks.
  • Spreadsheets require too much administrative work.
  • Managers usually have to remind employees to submit their timesheets on time, collect them into a common format, and make sure they are timely forwarded to accounting or another responsible department. This takes a lot of time that managers could otherwise spend on more important tasks.

My Hours Timesheet App for Office Team

Having an office full of people manually submitting their timesheets can be an awful lot of work as it takes time and other resources to approve every team member’s individual timesheet.

If you choose the My Hours timesheet software app, you can use all of your resources and manpower to complete projects and let the app do the timekeeping for you.

Here’s what you can use the app for:

  • Timesheet time tracking
  • Project profitability calculation
  • Tracking expenses
  • Tracking absence and attendance
  • Project analysis
  • Time reports

Weekly Timesheet App

The weekly timesheet app will allow you to:

  • Take advantage of the easy-to-use timesheet entry system.
  • Enjoy an intuitive UI, according to numerous customer reviews.
  • Add clients, projects, and tasks with “Autocomplete”.
  • Copy recurring data from previous weeks.
  • Customize your task description.
  • Enter receipts for expenses.
  • Create instant entries using your keyboard only and in decimal format.
  • Switch to a timer to achieve a granular time tracking effect.

Timesheet Reporting

You can use the timesheet reporting option to:

  • Get an overview of the time spent on tasks by checking the “Dashboard”.
  • Create a customizable timesheet report filled with all the details regarding tasks and hours.
  • Create custom billing and labor rates for each individual employee.
  • Calculate billable tasks, including costs and project profitability.
  • Hide/show individual rows and columns.
  • Set custom budgets and monitor project progress.
  • Export your reports to XLS or schedule them in everyone’s inbox.

Timesheet Reminders

Timesheet reminders are useful for:

  • Creating target hours for your team or different teams on different projects.
  • Receiving and viewing reports on which employees are above or below their target hours.
  • Setting weekly and daily reminders for logging hours.
  • Setting mobile app reminders to start or stop the time tracker.

Timesheet Approval

You need timesheet approval to:

  • Enable team members to submit their weekly timesheets within the app.
  • Enable the supervisor to accept or reject a team member's timesheet.
  • Include custom messages and notes with the rejected timesheets.
  • Enable the supervisor on shift to set custom timesheet reminders to automatically notify team members to submit their timesheets.

Timesheet Billing

This option allows you to:

  • Bill your clients accurately, set flexible billing rates, and calculate the billable amount from your team’s hours. 
  • Set the billing rates for each project individually.
  • Generate an accurate timesheet report with billable amounts and other billable details.
  • Set your own labor rates to calculate the project's profitability.
  • Send accurate invoices to your clients straight from the app.

Timesheet Payroll

Timesheet payroll makes sure you:

  • Have accurate payroll as you can track work hours by day, week, and month with a timesheet.
  • Can set flexible hourly rates and calculate your labor costs.
  • Can generate weekly or monthly reports and export them for payroll.
  • Can set up a timesheet approval workflow.

Mobile Timesheets

  • Download the My Hours on Android and iOS devices.
  • Enable team members to enter and submit their timesheets from the mobile app.
  • Enter work hours using an automatic stopwatch or a weekly timesheet.
  • Add client, project, and task details on the mobile app like you would on the desktop version.
  • Add the expenses with the attached receipts.
  • Receive an analysis of the time spent in the mobile app.
My Hours Timesheet App for Office Team

Our timesheet calculator is free to use and allows you to do the following:

  • Track work time with the help of some necessary tools like entering work hours and breaks with keyboard-only input. The only clicks you need are “Calculate” and “Download”.
  • Calculate overtime.
  • Calculate payroll or billing with hourly rates.
  • Include employee absences and attendance information.
  • Download the finished timesheet as a PDF file. You can send this PDF file to your accounting department if you want them to check it before sending it as an invoice or instructing your employees to do that instead.
  • Make use of the advanced features that allow you to embed the timesheet on your website, integrate it with Google Sheets, or create a bookmark with pre-defined settings.

Top Five Features for Office Teams

Track Time per Activity, Client, or Task

With the My Hours automated timekeeping app, you can track your work hours on different projects or tasks, and you can send the records of the data logs to your clients along with the invoice for billing.

My Hours offers two distinct time tracking features - real-time time tracking and manual time tracking.

The real-time tracker works wonders when you can’t remember all the tasks and projects your team worked on during the billable week. To get an accurate report, your employees need to log their work hours during the day and say what they spent these hours on.

This involves the projects and tasks they’ve worked on, as well as their breaks and absences, thus allowing the tracker to work with the data to create an accurate report.

The manual time tracking feature is a bit more traditional, and you’ll have to manually enter the work hour logs and choose between daily or weekly entry intervals. Another great feature is that the office team members can do this when they have free time instead of having to do it at a specific time.

Set Up Flexible Hourly Rates

With My Hours, you are free to select a project-based rate or an employee hourly rate and enter your custom hourly billable rate.

The project-based rate enables you to enter the hourly billable rate per each project, i.e., all the time logs on the selected project will be marked as billable with the added rate.

The employee-based hourly rate enables you to assign a specific hourly rate for each office team member, and this method is one of the most simple and straight-to-the-point hourly billing methods for all kinds of offices. The team members track their own work hours, and you bill your clients according to that data.

Analyze Time Spent & Generate Custom Reports

The timesheet analysis can be done under the “Dashboard” settings. On the dashboard, you can take a detailed look at how things are going regarding project hours and set up your own billing rates. This way, you can invoice your clients and show them how the work hours have been used on different projects and tasks.

You can download the timesheet analysis as a PDF or XLS file and then send it to the clients or the project manager directly from the app.

When you are required to send project reports to report to your client about office work hours, you can use the “timesheet report” function. The timesheet report is a PDF file and contains project data that you can alter to your liking and filter by team member, client, project, or other tasks for an accurate representation of the time tracking data.

Export Logged Hours for Payroll

Upon a project’s completion, you will have to send an invoice to your clients in order to bill them for the hours of work your office team has put in during the course of the project.

When you need to export logged hours to your clients, you won’t have to create a file with lots of data that’s unrelated to the billing process. All you need is a PDF file that displays the logged hours for the project and the invoiced amount.

If you need finer details for invoicing, My Hours enables you to send a PDF file of both the dashboard and the activity report log to the clients. What’s more interesting is that both reports can be filtered regarding which information you wish to send to the client.

My Hours makes payroll a breeze as you can create an accurate PDF file that displays the work hours from the project you’re billing, including billable and non-billable hours.

To get accurate payroll, your log hours must be accurate as well. My Hours enable you to track team member attendance and absence

To track absence, simply create a new project in the projects tab and use it to track any type of absence (e.g., sick leave, vacation, annual leave, etc.).

Tracking attendance is also simple, you only need to check the “Activity” log to see which employee was present on the days they were scheduled to work, and you’ll have your answer.

Set Up Tracking Reminders

Time tracking reminders can be used to remind your employee to start their daily tracker for the workday.

The tracking reminder will pop out as a notification at a designated time, which can be customized to your liking and works on both the desktop app and the mobile app.

You can also choose to send reminders to your employee via email. The reminders will be sent to everyone in the office at a custom-set time.

My Hours reminders include:

  • In-app reminders
  • Email reminders
  • Daily reminders
  • Weekly reminders
  • Overtime reminders
  • Mobile reminders


How do I keep track of my employees’ work hours?

There are a few ways to do this, depending on the budget and resources you have regarding timesheets.

The top five choices are:

  • Manual pen-and-paper timesheets
  • A time clock or punch-in punch-out system
  • GPS clock-ins
  • Digital timesheets with templates
  • A dedicated timekeeping software such as My Hours.

What is the difference between spreadsheets and timesheet templates?

Basically, spreadsheets are types of e-documents in which the data is arranged in rows in a grid and can be used in calculations. Spreadsheets are made from scratch and can be used for many things, timesheets included. Timesheet templates are pre-made spreadsheets that are best used for logging in work hours.

Top Five Features for Office Teams

Tired of messy spreadsheets? Give My Hours, online timesheet app a try.

Every employee gets their own credentials to access the timesheet app. The app is accessible from both mobile devices and desktop platforms. Its intuitive interface is identical on all platforms as user experience is something we don’t compromise on.
Standardized platform units such as projects and tasks give way to a simplified reporting process and eliminate the loss of data due to human error.
The submitted timesheets can be summed up in real-time reports without losing time creating custom reports.
With My Hours roles, you can regulate who sees what without over-engineered permission setting hacks.
The costs and billable amounts are automatically calculated with precisely defined rates.
Managers can set up budgets and enable their teams to track the budget in real time.
The software can be used to create timesheet reminders, approvals, and timesheet locking mechanisms that automate the workflow and leave more time for creative work.
The mobile time tracking app can be used to enter timesheets, assign tasks, and analyze the team’s progress on the go.
The software includes a full audit log of all the changes for auditing purposes.
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