Office Team Timesheet

Track Time per Activity, Client, or Task

With the My Hours automated timekeeping app, you can track your work hours on different projects or tasks, and you can send the records of the data logs to your clients along with the invoice for billing.

My Hours offers two distinct time tracking features - real-time time tracking and manual time tracking.

The real-time tracker works wonders when you can’t remember all the tasks and projects your team worked on during the billable week. To get an accurate report, your employees need to log their work hours during the day and say what they spent these hours on.

This involves the projects and tasks they’ve worked on, as well as their breaks and absences, thus allowing the tracker to work with the data to create an accurate report.

The manual time tracking feature is a bit more traditional, and you’ll have to manually enter the work hour logs and choose between daily or weekly entry intervals. Another great feature is that the office team members can do this when they have free time instead of having to do it at a specific time.

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Set Up Flexible Hourly Rates

With My Hours, you are free to select a project-based rate or an employee hourly rate and enter your custom hourly billable rate.

The project-based rate enables you to enter the hourly billable rate per each project, i.e., all the time logs on the selected project will be marked as billable with the added rate.

The employee-based hourly rate enables you to assign a specific hourly rate for each office team member, and this method is one of the most simple and straight-to-the-point hourly billing methods for all kinds of offices. The team members track their own work hours, and you bill your clients according to that data.

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Analyze Time Spent & Generate Custom Reports

The timesheet analysis can be done under the “Dashboard” settings. On the dashboard, you can take a detailed look at how things are going regarding project hours and set up your own billing rates. This way, you can invoice your clients and show them how the work hours have been used on different projects and tasks.

You can download the timesheet analysis as a PDF or XLS file and then send it to the clients or the project manager directly from the app.

When you are required to send project reports to report to your client about office work hours, you can use the “timesheet report” function. The timesheet report is a PDF file and contains project data that you can alter to your liking and filter by team member, client, project, or other tasks for an accurate representation of the time tracking data.

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Export Logged Hours for Payroll

Upon a project’s completion, you will have to send an invoice to your clients in order to bill them for the hours of work your office team has put in during the course of the project.

When you need to export logged hours to your clients, you won’t have to create a file with lots of data that’s unrelated to the billing process. All you need is a PDF file that displays the logged hours for the project and the invoiced amount.

If you need finer details for invoicing, My Hours enables you to send a PDF file of both the dashboard and the activity report log to the clients. What’s more interesting is that both reports can be filtered regarding which information you wish to send to the client.

My Hours makes payroll a breeze as you can create an accurate PDF file that displays the work hours from the project you’re billing, including billable and non-billable hours.

To get accurate payroll, your log hours must be accurate as well. My Hours enable you to track team member attendance and absence. 

To track absence, simply create a new project in the projects tab and use it to track any type of absence (e.g., sick leave, vacation, annual leave, etc.).

Tracking attendance is also simple, you only need to check the “Activity” log to see which employee was present on the days they were scheduled to work, and you’ll have your answer.

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Set Up Tracking Reminders

Time tracking reminders can be used to remind your employee to start their daily tracker for the workday.

The tracking reminder will pop out as a notification at a designated time, which can be customized to your liking and works on both the desktop app and the mobile app.

You can also choose to send reminders to your employee via email. The reminders will be sent to everyone in the office at a custom-set time.

My Hours reminders include:

• In-app reminders
• Email reminders
• Daily reminders
• Weekly reminders
• Overtime reminders
• Mobile reminders

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FAQ

How do I keep track of my employees’ work hours?

There are a few ways to do this, depending on the budget and resources you have regarding timesheets.

The top five choices are:

• Manual pen-and-paper timesheets
• A time clock or punch-in punch-out system
• GPS clock-ins
• Digital timesheets with templates
• A dedicated timekeeping software such as My Hours.

What is the difference between spreadsheets and timesheet templates?

Basically, spreadsheets are types of e-documents in which the data is arranged in rows in a grid and can be used in calculations. Spreadsheets are made from scratch and can be used for many things, timesheets included. Timesheet templates are pre-made spreadsheets that are best used for logging in work hours.