Timesheet for Small Business

Timesheets for small businesses are used to track the number of hours your employees have spent working on projects, tasks, or for clients.

Small business owners all around the world know that managing and understanding exactly how their employees spend their work hours can mean the difference between failure and success. To make your job easier, we’ve created a bundle of free timesheets from My Hours, our timesheet app perfect for small businesses.

Why Timesheets? 

Timesheets are used to record the number of hours your employees have spent working on different aspects of a particular project. 

Keeping an accurate tally of how many work hours your employees spend on finishing individual tasks can make or break your business. This is especially true for small businesses, as they usually have “less breathing room” within their budget compared to larger businesses or corporations.

Small businesses need timesheets for the following:

  • Easier and more accurate payroll. Timesheets will provide you with all of the information you or your HR team need to accurately calculate employee pay. 
  • Bill back better, or make billing great again! If you are a small business that charges for services by the hour, using timesheets to keep an accurate record of how many hours your team has worked will make the process of billing your clients much easier.
  • Upgrade project management. Tracking the performance of your employees, understanding the estimated costs, and managing employee work time are all indispensable facets of project management. But performing them correctly can take up a lot of valuable time, which some small businesses don’t have in abundance. The small business timesheets will give you all the information you need to upgrade your project management skills, streamline the management side of your enterprise and ensure you have enough time to focus on actually growing the business instead of just trying to stay on top of your day-to-day tasks.

Keeping track of your employee’s schedules and the number of hours they spend on tasks and projects, as well as tracking their overall performance based on that data, will help you turn your small team into a well-oiled machine.

By using our templates to track your employees’ work hours, you will not only get all of the information you need to ensure the level at which your employees are performing is up to your standards, but you’ll also save time, which you can later use to grow your small business into a powerhouse.

Pros and Cons of using spreadsheets for time tracking


  • Both you and your team are likely to be familiar with spreadsheet tools.
  • Spreadsheet tools are widely used and come as a standard time tracking procedure for most organizations as they have an intuitive learning curve. Mastering them, on the other hand, is a whole different thing.
  • Free of charge.
  • The most popular spreadsheet software, such as Google Sheets and Microsoft Excel, is free to download.
  • Your team is used to workflows that correlate with spreadsheet approvals.
  • They’re accustomed to sending their timesheets via email or storing them in a common repository. Once you have a time tracking policy for your company, you can easily integrate time tracking into the workflow using spreadsheets.
  • Spreadsheets are the most common method of integrating data with other systems.
  • Managers can either analyze the time entry data with a business intelligence tool or integrate the approved timesheets with dedicated payroll software.


  • Despite their intuitive learning curve, spreadsheets are not very user-friendly.
  • Keeping timesheet spreadsheets up to date can become a cumbersome and time-consuming task. Moreover, if you’re using a mobile device, your thumbs might become sore.
  • Tracing previous spreadsheet versions may leave you lost in history.
  • Spreadsheets can be edited by anyone with access, which is why it’s hard to see who made the last changes. Online spreadsheets usually have a version history but they are most commonly downloaded locally and forwarded via email.
  • Spreadsheets are prone to human error and data loss.
  • There can be cases where employees misenter their work data, forget to send their timesheets altogether, or end up sending them to the wrong person. When a company systemizes its workflow with spreadsheets and chain emails, some data might slip through the cracks.
  • Spreadsheets require too much administrative work.
  • Managers usually have to remind employees to submit their timesheets on time, collect them into a common format, and make sure they are timely forwarded to accounting or another responsible department. This takes a lot of time that managers could otherwise spend on more important tasks.

Timesheet Calculator for Small Business

As a small business owner, you can use the free timesheet calculator, alongside our timesheet for small business templates, to track your employees’ work hours and streamline your payroll process. 

Our timesheet calculator is a free tool that will help you calculate the number of work hours your employees have spent on a project. You can set the hourly rate, calculate for absence or overtime, and much more. Once you’re finished, you can download everything as a simple pdf file.

Timesheet Calculator for Small Business

Our timesheet calculator is free to use and allows you to do the following:

  • Track work time with the help of some necessary tools like entering work hours and breaks with keyboard-only input. The only clicks you need are “Calculate” and “Download”.
  • Calculate overtime.
  • Calculate payroll or billing with hourly rates.
  • Include employee absences and attendance information.
  • Download the finished timesheet as a PDF file. You can send this PDF file to your accounting department if you want them to check it before sending it as an invoice or instructing your employees to do that instead.
  • Make use of the advanced features that allow you to embed the timesheet on your website, integrate it with Google Sheets, or create a bookmark with pre-defined settings.

Timesheet App for Small Business

As an owner of a small business, timesheet software is the best ally you could ask for. Yes, the templates and digital timesheets will indeed get the job done, but they also come with a cost that most small businesses can’t afford – time.

With dedicated time-tracking software, you'll streamline the entire payroll process, get a detailed insight into your employees’ job performance and work hours, save time, and invest that excess time into growing your small business. 

With our timesheet app, you can manage your teams, projects, and clients with ease and accuracy incomparable to manual data input, customize billing rates, and adjust the cost of your services per project or by the hour for each individual client. Finally, you can create and share reports, track your employees' working hours, and so much more.

Timesheet App for Small Business

Tired of messy spreadsheets? Give My Hours, online timesheet app a try.

Every employee gets their own credentials to access the timesheet app. The app is accessible from both mobile devices and desktop platforms. Its intuitive interface is identical on all platforms as user experience is something we don’t compromise on.
Standardized platform units such as projects and tasks give way to a simplified reporting process and eliminate the loss of data due to human error.
The submitted timesheets can be summed up in real-time reports without losing time creating custom reports.
With My Hours roles, you can regulate who sees what without over-engineered permission setting hacks.
The costs and billable amounts are automatically calculated with precisely defined rates.
Managers can set up budgets and enable their teams to track the budget in real time.
The software can be used to create timesheet reminders, approvals, and timesheet locking mechanisms that automate the workflow and leave more time for creative work.
The mobile time tracking app can be used to enter timesheets, assign tasks, and analyze the team’s progress on the go.
The software includes a full audit log of all the changes for auditing purposes.
Check icon
Check icon
Check icon
Check icon
Check icon
Check icon
Check icon
Check icon
Check icon

Waste no more time,
jump right in!

Get Started - It's Free
My Hours is Free to use for teams of any size.
Pro paid plan comes with additional features like invoicing, admin controls and priority support.