Track time with our seamless timer or enter your time through our keyboard-friendly timesheet. Both allow adding a description and custom inputs like expenses or mileage.
Automate calculation of billable amounts by setting precise hourly rates by project, task or team member. Add a project budget to monitor its progress
With the Dashboard you’ll get a bird’s-eye view of billable vs non billable hours, earned income by project, under- or over-utilized employees and more.
Detailed reports are completely customizable and display as much information as needed. Print to PDF, export to XLS or send schedule it via email.
Add and assign tasks with an estimated budget. Create templates when identical tasks appear across projects.
Supervisors get email whenever timesheets are submitted. Each timesheet can be approved or rejected with an email message.
Invite your team to track time on their projects without seeing each other’s hours and rates. Designate managers to oversee their team and manage their work.
Lock team’s time logs to prevent editing or adding new logs in a selected period. Download the audit log report to keep your books in order.
Create numbered invoices straight from hours logged in the time billing software. Integrations with the most popular invoicing apps are available to all customers.
Connect My Hours data with other tools or vice versa through Zapier connectors. Alternatively, use our API to develop your own integration.
My Hours is a cloud-based app with nothing to install. View and manage your hours from any web browser or install our native mobile apps.
My Hours is hosted in Microsofts Azure cloud and we are proud of 99.95% uptime. We perform regular security checks to keep your data in safe hands.
Time and billing software is a comprehensive tool designed to streamline the process of tracking and managing billable hours, expenses, and invoicing for businesses and professionals. This software is particularly valuable for service-based industries, consultants, freelancers, and legal professionals who need to accurately record the time spent on various tasks and efficiently generate invoices for their clients.
Key features of time and billing software often include:
1. Time Tracking: Automated time tracking to monitor hours worked on different projects or tasks. Manual entry options for flexibility in recording billable hours.
2. Expense Tracking: Capability to log and categorize expenses related to projects or client work. Integration with receipts and documentation for transparent expense reporting.
3. Invoicing: Easy creation of professional invoices based on tracked time and expenses. Customization options for invoice templates and branding.
4. Reporting and Analytics: Robust reporting tools to generate insights into productivity, profitability, and project performance. Data visualization for better decision-making.
5. Integration: Seamless integration with other business tools, such as project management software, accounting systems, and CRM platforms.
6. Compliance and Security: Adherence to regulatory standards to ensure compliance with billing and invoicing regulations. Security features to protect sensitive client and financial data.
Keeping accurate track of billable hours is crucial for fair and transparent invoicing. Time and billing software simplifies this process by offering the following methods:
1. Automated Time Tracking: Utilize automated timers that can be started and stopped as you work on different tasks or projects. The software records time in real-time, providing an accurate account of billable hours.
2. Manual Entry: Enter time entries manually for tasks that may not be directly computer-based, such as meetings, phone calls, or brainstorming sessions. Specify project details, task descriptions, and time spent to maintain a detailed record.
3. Categorization and Tagging: Categorize time entries by projects, clients, or specific tasks for organized tracking. Use tags or labels to further classify activities, making it easier to generate detailed reports.
4. Mobile Accessibility: Access the time tracking features through mobile apps, allowing you to log hours on the go. Capture billable time even when away from your primary workspace.
5. Integration with Productivity Tools: Connect the time and billing software with productivity tools and project management platforms. Automatically sync tasks and time entries, reducing the need for manual input.
6. Reminder Features: Set reminders or notifications to prompt you to start and stop timers, ensuring accurate time capture. Prevent overlooking billable hours by leveraging built-in alerts.
7. Regular Review: Establish a routine for reviewing and verifying time entries to catch any discrepancies. Ensure that all billable hours are accurately documented before generating invoices.
Time billing software eliminates errors associated with manual processes, ensuring precise billing. The software streamlines workflow, saving time on administrative tasks and allowing professionals to focus on core business activities.
It provides insights into project progress, resource utilization, and financial performance. This enhances client relationships through transparent invoicing, organized client databases, and a professional image. Additionally, time billing software ensures compliance with billing regulations, adapts to business growth, and integrates seamlessly with other tools for a cohesive and scalable solution.
Many time trackers and time billing software have a feature that automatically calculates billable hours. But My Hours also offers versatile billing rates (by team member, by project or by task) which allows you to customize the software to your exact needs and use case.
The tracked time is then automatically calculated in real time and can be analyzed in good looking reports. The data can be invoiced directly from My Hours or you can export it and invoice it from your designated billing app.
The easiest way to create an invoice is to use a time billing app that can track billable hours and automatically create an invoice from your tracked time. In My Hours you can customize your invoice and download them as PDF or send them directly to your clients or upper management via email.
But in general invoices can be created from scratch. Here are A-Z of invoicing:
- The setup: What must be agreed upon up-front with the client in the contract.
- Building the invoice: Deciding what goes in and what to leave out.
- Preparing to send: Gathering the data and checking the invoice is good to go.
- Handling the follow-up: Ensuring that money is paid on time and the relationship stays intact.
If you want to perfect your invoicing skill you can read our Perfect invoicing: A preflight checklist article.
Here's a step-by-step guide:
1. Choose Billing Software: Select a billing software or platform that aligns with your business needs. Look for features like automated invoicing, recurring billing, and integration capabilities.
2. Set Up Customer Information: Input and organize customer data within the billing system. Include contact details, payment preferences, and any relevant billing agreements.
3. Establish Billing Rules: Define billing rules, such as billing cycles, payment terms, and late fees. Automate the application of discounts or promotions as needed.
4. Automate Invoice Generation: Enable automatic generation of invoices based on predefined rules and billing cycles. Ensure customization options for branding and specific client requirements.
5. Integrate Payment Gateways: Integrate the billing system with secure payment gateways for online transactions. Automate the reconciliation of payments with corresponding invoices.
6. Implement Recurring Billing: Set up recurring billing for subscription-based services or regular transactions. Automate the generation and delivery of invoices at scheduled intervals.
7. Enable Auto-Reminders: Implement automated reminders for upcoming payments, overdue invoices, and billing updates. Improve cash flow by reducing late payments.
8. Integrate with Accounting Software: Connect the billing system with accounting software for seamless financial management. Ensure accurate and real-time synchronization of financial data.
9. Monitor and Analyze: Utilize reporting tools to monitor billing performance, track revenue trends, and identify areas for improvement. Implement automated analytics for actionable insights.
10. Regularly Update and Optimize: Stay informed about software updates and new features. Continuously optimize automated processes based on evolving business needs.
By following these steps, businesses can automate their billing systems effectively, saving time, reducing errors, and ensuring a more streamlined financial workflow. Automation enhances accuracy, accelerates invoicing cycles, and allows professionals to focus on strategic aspects of their business.