What Is a Cloud-Based Time Tracking Software?

Cloud-based time-tracking software is a time tracking method that can be applied via a web-based platform that doesn’t require device installation to track time effectively. This saves individuals time on software updates or app maintenance, as every function takes place on the cloud in real-time.

What Is a Cloud?

The term cloud refers to the global network of servers accessible via the Internet and the software and databases running on them. All over the globe, cloud servers can be found in data centers. In addition, cloud computing allows users and companies to run their software on their own servers or use cloud computing providers.

Cloud-based software allows users to access the same apps and files on different devices as all computing and storage occur on the cloud, i.e., on the cloud servers. For example, users can easily log into their time-tracking software account from a new device if their phone has been damaged or stolen. Their data is safe on the cloud, as it’s not stored locally. 

Moreover, when using the services of a cloud vendor, companies can reduce IT overhead and extra costs because the vendor takes care of everything, from electricity costs to server maintenance. 

Small businesses that may not be able to pay for their own infrastructure can outsource their infrastructure costs through the cloud. Companies can also use the cloud to make international operations easier, as customers and employees can access the same files from anywhere.

Who Uses Cloud-Based Time Tracking Software?

Many businesses in various industries rely heavily on time tracking software, mainly if their employees spend a lot of time at the computer or out of the office. 

Cloud-based time tracking is beneficial to all businesses that: 

  • Frequently collaborate with clients
  • Bill by the hour
  • Offer a remote or hybrid job arrangement
  • Allow flexible working hours
  • Want to increase productivity and profitability
  • Hire independent consultants and freelancers 
  • Operate with hybrid, remote, or virtual teams
  • Have field workers
  • Partner with clients. 

What Are Some Features of Cloud-Based Time Tracking Software?

Cloud-based time-tracking software can include many features, depending on the provider. The most common ones include the following:

Tracking Time on the Go

With a cloud-based platform, employees will not tied to the office as they can use it anywhere. In addition, employees can track their time simultaneously on multiple devices, including desktop computers, tablets, and smartphones.


With cloud-based time tracking, users can find all of the data in one place. The data can be sorted by client, task, or team member. This is convenient, and allows users to create clear and informative time reports. The time reporting system can help managers determine which projects require their attention.

Cloud-Based Data Storage

With cloud-based platforms, tracking time is easy, as users don’t have to install or maintain the software. In addition, thanks to cloud computing, the data is always accessible to users, including remote and field teams. 

The Advantages of Using Cloud-Based Time Tracking Software

Reduced Costs

Cloud computing is an affordable option that gives users easy access to company data. This saves time when starting new projects, as everyone can be kept in the loop.

Moreover, cloud-based vendors often allow companies to pay only for the features they require and choose a suitable data storage tier. As these services are affordable, enterprises can lower their overall expenses and increase their return on investment (ROI). 

Automatic Updates

Missed software updates can cause a drop in productivity and unexpected downtime. In addition, employees can sometimes forget to update their software manually if they have a lot on their plate. As traditional purchase software needs manual updates, this can be costly, time-consuming, and confusing for those who don't know the basics of IT. Cloud software includes automatic software updates that will save time and ensure the company has the most recent updates as soon as they are available. 

Data Recovery

It's essential for a business to prevent downtime and data losses, but this isn’t always possible. Even minor problems can cause downtime, negatively affect the brand's image, and reduce revenue. Therefore, thinking about data backing is a must for any company. Cloud-based software integrates data recovery and backup features to ensure that the company's data is protected in case of a computer system crash or power outage.

Employee Collaboration

Cloud computing can improve employee collaboration by allowing for easy editing and data sharing in the modern workplace, where employees often work remotely or from satellite locations. 

Role-Based Access

Cloud-based software may allow for role-based access, whereby only authorized employees can access sensitive data. These controls can prevent unauthorized persons or external parties from accessing and modifying the company data.