Timesheet for Agencies and Creative Groups
Timesheets for agencies and creative groups enable agencies to accurately track the number of hours their employees, freelancers, or contractors spend working on projects or tasks.
An agency timesheet is a valuable tool for keeping track of work hours of every freelancer or contractor, ensuring their invoices are in line with the amount of work they were hired to do, as well as tracking agency’s billing data, creating, and sending reports to clients.
For that reason and a couple more, we’ve created a free agency and creative group timesheet template, taken directly from our time tracking for agencies app, My Hours.
Why Timesheets?
Agencies and creative groups need to deal with a lot of stuff: payroll, managing their employees, completing different types of projects, sending invoices to clients, and receiving invoices from freelancers or contractors they hire.
Ensuring the accuracy and fidelity of every piece of information can be difficult and time-consuming. With timesheets, the whole thing can be made easier and time efficient.
Agencies and creative groups need timesheets to:
- Streamline payroll. When you are dealing with employees, contractors, and freelancers who all work on different projects and are all paid different amounts of money, managing payroll can easily become a nightmare. With our timesheets for agencies, you can easily monitor every project, task, and all of your personnel, no matter the capacity of their involvement with your agency.
- Expedite billing. Accurately tracking the number of billable work hours your team or teams have spent working for a particular client is vital, no matter the type of services your agency provides. The timesheet for agencies templates will allow you to make the entire process of billing easy and fast.
- Track projects. Agencies and creative groups often deal with multiple clients and work on multiple projects at once. Tracking the progress of each project, managing tasks and sub-tasks, and sending accurate client reports is a tedious endeavor, or at least it used to be. With our free templates, you will get a detailed look into every project your agency is involved in. This will make project management, monitoring progress, and reporting to your clients easy as pie.
Timesheet Templates for Agencies and Creative Groups
Accurately tracking the work hours of different types of personnel, as well as sending reports and billing information to clients, requires a sizable time investment that some agencies might not be able to afford. With our free timesheet templates, every one of these processes is simplified, allowing you to spend more time acquiring new leads and improving the quality of your services.
Pros and Cons of using spreadsheets for time tracking
Pros
- Both you and your team are likely to be familiar with spreadsheet tools.
- Spreadsheet tools are widely used and come as a standard time tracking procedure for most organizations as they have an intuitive learning curve. Mastering them, on the other hand, is a whole different thing.
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- Free of charge.
- The most popular spreadsheet software, such as Google Sheets and Microsoft Excel, is free to download.
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- Your team is used to workflows that correlate with spreadsheet approvals.
- They’re accustomed to sending their timesheets via email or storing them in a common repository. Once you have a time tracking policy for your company, you can easily integrate time tracking into the workflow using spreadsheets.
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- Spreadsheets are the most common method of integrating data with other systems.
- Managers can either analyze the time entry data with a business intelligence tool or integrate the approved timesheets with dedicated payroll software.
Cons
- Despite their intuitive learning curve, spreadsheets are not very user-friendly.
- Keeping timesheet spreadsheets up to date can become a cumbersome and time-consuming task. Moreover, if you’re using a mobile device, your thumbs might become sore.
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- Tracing previous spreadsheet versions may leave you lost in history.
- Spreadsheets can be edited by anyone with access, which is why it’s hard to see who made the last changes. Online spreadsheets usually have a version history but they are most commonly downloaded locally and forwarded via email.
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- Spreadsheets are prone to human error and data loss.
- There can be cases where employees misenter their work data, forget to send their timesheets altogether, or end up sending them to the wrong person. When a company systemizes its workflow with spreadsheets and chain emails, some data might slip through the cracks.
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- Spreadsheets require too much administrative work.
- Managers usually have to remind employees to submit their timesheets on time, collect them into a common format, and make sure they are timely forwarded to accounting or another responsible department. This takes a lot of time that managers could otherwise spend on more important tasks.
Timesheet Calculator for Agencies and Creative groups
Agencies and creative groups can use our free timesheet calculator and timesheet templates in unison to accurately calculate billing and track the work hours of different personnel.
The timesheet calculator does all the math for you by calculating work hours for each day of the week, including weekends, if you want to. You can add customized hourly rates, absences, overtime, and even lunch breaks. All of the data you put in will be added to a single timesheet or time card, which you can easily download as a pdf file or send to an agency's email.
Our timesheet calculator is free to use and allows you to do the following:
- Track work time with the help of some necessary tools like entering work hours and breaks with keyboard-only input. The only clicks you need are “Calculate” and “Download”.
- Calculate overtime.
- Calculate payroll or billing with hourly rates.
- Include employee absences and attendance information.
- Download the finished timesheet as a PDF file. You can send this PDF file to your accounting department if you want them to check it before sending it as an invoice or instructing your employees to do that instead.
- Make use of the advanced features that allow you to embed the timesheet on your website, integrate it with Google Sheets, or create a bookmark with pre-defined settings.
Time Tracking Software for Agencies and Creative Groups
Agency timesheet templates are useful but have an inherent flaw – almost all of the data must be collected and stored manually.
By upgrading to a dedicated agency time-tracking software, an entire slew of processes will be automated, giving you a boon in tracking work hours and managing projects.
With our agency and creative group timesheet app, you can easily manage projects for multiple clients, customize billing rates for each client and type of service you offer, use time tracking for agencies and creative groups to record the work hours of all your personnel, keep an eye on budgets, and more.
Tired of messy spreadsheets? Give My Hours, online timesheet app a try.
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