There are many businesses and companies that still choose to track time manually, However, manual time tracking comes with a lot more administrative work and can lead to businesses incurring extra costs for things like storage, additional workforce, and more.
A great alternative is to use time tracking software. Here are some of the key benefits:
1. Ensures Transparency
Time tracking software will allow you to add an additional level of transparency to your business and the way you manage projects.
You’ll know exactly how much time it took your employees or team members to complete individual tasks. This will not only help you create better estimates in the future but will also ensure you are transparent with your clients about how much time and resources (both human and otherwise) it took to complete the entire project.
Extra tip: All clients like transparency and want to know exactly what they are being charged for. With time tracking software and the transparency that comes with it, you'll ensure that the business reputation of your company stays high with both current and future clients.
2. Less Administrative Work
The time tracking software tracks work time automatically for you. This will not only allow you to collect more accurate data (when compared to manual time tracking) but will also reduce the time and cost of payroll processing. This is especially true if you are dealing with remote teams, virtual assistants, or freelancers who work and get paid hourly.
Spending less time on administrative work means you can get your team/employees to focus their energy and time on tasks that move the project forward.
Extra tip: Many time-tracking apps, including My Hours, can be easily integrated with other types of solutions you might be using (e.g., solutions for project management). When picking time tracking software, try to discern how well you can integrate it with your other solutions.
3. Gives You Greater Insight Into Your Team’s Performance
Time tracking software can give you a deeper insight into your team’s performance, allowing you to manage them more effectively. This is a crucial part of successful project management.
Teamwork is dreamwork, and only when everyone puts their best foot forward and holds themselves accountable can you ensure the projects you’re working on get completed successfully. With time tracking, you can be sure everybody on your team is held responsible for the work they produce.
Time tracking allows you to review the performance of your employees, i.e., how much time they took to complete tasks and the overall quality of those deliverables, which gives you an accurate picture of how productive your team is, both as a whole and individually.
What’s more, time tracking allows you to identify patterns in people’s work behaviors by collecting information such as:
- How long it takes individual team members to finish certain tasks;
- Which of your employees is able to finish their tasks faster than others;
- Do some members of your team struggle or take too long to finish specific types of tasks;
With this information, you’ll be able to identify high-performers and determine which employees are best suited for which types of tasks and distribute the tasks accordingly.
For example, if a specific employee is great at Task A but takes too long to finish Task B, you’ll know that the best way to utilize this employee’s skill set is to give him tasks similar to Task A. This will make your project progress faster and can improve your entire team's productivity.
4. Monitor Project Progress
With time tracking software, you can monitor the progress of your project, making it easier for you to meet deadlines and send in all of your deliverables on time. It will also allow you to finish tasks on time and ultimately provide your clients with quality work.
5. Accurate Timesheets
Project management and timesheets work closely together. If your timesheets are inaccurate, you’ll most likely have trouble with your project management. As we all know, part of project management is tracking costs, so incorrect timesheets can have some serious consequences for the project, such as:
- Businesses incurring additional costs;
- Under or overcharging clients;
- Under or overpaying employees;
- Negatively affecting project timeline;
- Negatively affecting client relationships;
- Decreasing team morale;
Inaccurate timesheets can also have some legal ramifications, as they are in fact legal documents.
Extra tip: Some time tracking software, like My Hours, will allow you to automate the timesheet approval process and create invoices directly from your employee’s time logs, saving you the need and cost for additional administrative work.
6. Generate Reports With Ease
Project managers aren’t the only ones who want to keep an eye on how a specific project is going. Usually, clients and company higher-ups want to be kept in the loop, too. With time tracking software, you can create detailed time reports and send them in.
Time reports provide clients with proof that the work they are paying for is being performed, ensuring transparency and trust and making the entire invoicing and billing process much easier.
Extra tip: With My Hours, you can automatically create time reports with your collected data and send them to your clients or company’s higher-ups.
7. Track Time for Anywhere
When dealing with remote teams, freelancers from around the world, or regular employees who have to do a lot of field work, you could really benefit from a time-tracking app. Instead of requiring everybody to track and log their time at a specific location, they can do that from anywhere, using a mobile app.
8. Great for Small Teams
Some time tracking software can also be used as a lightweight project management tool. This is especially useful for small businesses or teams that can’t afford more expensive project management solutions.
Extra tip: With My Hours, you can create projects, tasks, and to-do lists. Assign tasks to your team members with unique descriptions. Set time or cost estimates for whole projects or individual tasks, and create time reports for entire projects or single tasks.
How to Start With Project Time Tracking?