Feature Comparison Matrix: 10 Popular Time Trackers

My Hours is built for teams that want a variety of billing options. The platform lets you charge clients an hourly rate set per user, per project, or per task. You can also apply a fixed fee to the whole project instead.

It doesn't try to be a project management tool. Instead, it focuses on turning tracked time into accurate invoices and clear cost data.

Anyone on the team can log an expense with a photo of the receipt straight from the mobile app. For supporting information, users can even add a description or a relevant tag.

Budgets update in real time as hours are logged, and a manager is warned before a project runs over, not after the invoice is sent.

Once a timesheet is approved, it locks against further edits by the person who submitted it, which keeps old invoices matching old reports even if a billing rate changes later.

You can view reports in three formats: a timesheet report exportable in XLS as well as a visual dashboard and a detailed view with over 35 data columns, both exportable in raw XLS, formatted XLS, and PDF.

My Hours also connects to 1000+ tools, including Jira, QuickBooks, and Zapier, so tracked time and cost data sync with whatever the team already uses.

There's no screenshot capture or activity monitoring built in, and there never has been (or ever will). My Hours tracks hours and cost data, not what someone did at their desk.

For agencies, consultants, and small teams that need accurate billing and cost data more than task boards, My Hours keeps the whole workflow in a unified system.

Toggl Track built its reputation on how little friction it takes to start tracking. One click starts the timer, and the interface stays out of the way after that.

There’s also basic invoicing. The platform turns your tracked hours into a PDF or invoice, or you can send that data straight to QuickBooks. The billable amount only calculates automatically once you're on a paid plan.

The platform is known for having over 100 integrations, but only 10 of those are native. The vast majority are browser extensions.

You grant one permission, and it embeds a Toggl Track timer directly into whatever platform you're working from, whether that's Trello, Asana, or GitHub, rather than syncing data between the two systems.

Toggl Track alerts you when a project is nearing its estimate, but that budget tracking is only available on the Premium plan. The platform also doesn't have any expense tracking capability.

Note: Toggl Track is one of the different products under the Toggl company. There’s also Toggl Work, a free, lightweight expense management solution, and Toggl 2.0, a separate planning and capacity-forecasting tool.

Toggl 2.0 costs between $9 and $14 per user per month, billed annually.

One of Clockify’s core functions is helping teams track time consistently, and it does a great job at that.

The platform gives you a one-click timer, a weekly timesheet grid, a clock-in kiosk for shared devices, and an auto-tracker that logs how long you spend on apps and websites, so whichever way someone prefers to log hours, there's a version built for it.

The auto-tracker’s activity data remains private until you choose to turn it into a time entry, so nothing gets shared without your say-so.

Clockify goes beyond time tracking and is also useful for budgeting, resource scheduling, attendance, and payroll. It provides built-in capabilities for all of these use cases, meaning you don’t need an integration or an external platform. However, you’d have to subscribe to the Pro plan to access the budgeting and scheduling features.

Where Clockify comes up short is project management and planning. It doesn't have any features for task dependencies, and there’s no Kanban-style board for keeping your work organized.

Harvest is built around one job: turning your tracked hours into a paid invoice as fast as possible. Clients can pay directly from the invoice through Stripe or PayPal.

Billing rates adapt to how you actually work. Set them by person, project, or task type, and Harvest applies the right one automatically as time gets logged.

Budgets update in real time, too, and you get alerts once spending crosses a set threshold. This is available at every plan level, including the free plan.

Harvest also handles retainer work. Set the number of hours a client's paid for upfront, or a project estimate, and Harvest updates in real time as your team logs time against it, so you always know how much is left.

A quick heads-up before you commit: Harvest's pricing model changed after Bending Spoons acquired the company in 2025. It's moved from a flat per-seat fee to a base subscription plus usage-based charges as you add clients, projects, and invoices, so the number on the pricing page isn't always the number on the bill.

Another downside is the lack of project management capabilities. You should be good as long as its built-in capabilities are all you need.

Everhour tracks time, budgets, and expenses on its own, with projects, tasks, and reporting built in. You can also connect it to tools like Asana, Jira, ClickUp, or Linear, and once you do, a timer sits directly inside those tasks so you don't have to switch between apps to log time.

Change a task name in Asana or Jira, and Everhour's own reports update automatically to match.

You can set a budget in hours or dollars, get alerts at 75%, 90%, or a custom threshold, and even auto-stop every running timer the moment a budget's exceeded, to avoid overbilling.

Timesheets also go through a full approval flow. Once you approve one, it's locked. You can restrict changes to specific dates or entire archived projects.

We love that beyond time and money management, Everhour helps you handle team capacity and time off. You can see who's overbooked before assigning new work, and PTO balances update as employees take time off, eliminating manual calculations.

Paymo covers the basics you'd expect from any time tracker, but also adds a lightweight project management layer.

You get Gantt charts that show task dependencies and let you spot delays before they become a problem, as well as Kanban boards for organizing work visually.

Billing is built in too, and its invoicing system allows clients to pay through gateways like Stripe, PayPal, or Authorize.net. The platform also supports recurring invoices, but it’s restricted to paid subscription tiers.

One great thing about Paymo is its file management system. You can upload JPEGs, PNGs, and similar file types, collaborate with teammates on designs, gather feedback, plus keep a version history. 

There are two major drawbacks with Paymo: the free plan only comes with one user, and PM Payments, its built-in online payment feature, is only available to US customers.

From AI agents that build reports and automate workflows to automations that trigger status changes and assignments, ClickUp is a great tool for businesses, especially large enterprises that are tired of juggling several apps.

One unique thing is Brain, ClickUp's built-in AI that can summarize time entries and answer questions about where your team's hours went.

The software is a great choice if you need robust project management capabilities alongside time tracking because you get 15+ ways to view your work, including List, Board, Calendar, and Gantt.

One downside is that there’s no dedicated budget or expense module. Time only gets marked as billable or non-billable, and for anything else, you’ll need a separate tool or a manual workaround using custom fields.

Also, ClickUp does a lot, which makes it overkill and hard to learn if all you need is basic time tracking. 

You'd expect a platform that’s loaded with so many features to be costly, but even though it's feature-packed, it starts at $7 per user per month (paid annually), which is generous pricing for what you get.

Hubstaff is a great tool to use if you're managing a team that works remotely, in the field, or across a mix of both.

It lets you monitor your team by tracking keyboard and mouse input, app and website usage, and optional screenshots, all through the desktop app installed on each person's computer.

You can create geofenced job sites for field teams. Their timers will start the moment they arrive and stop the moment they leave, eliminating missed clock-ins.

Once a timesheet's approved, you can make payments directly from Hubstaff, through PayPal, Wise, Deel, or Payoneer; no separate payroll tool needed.

Hubstaff can also break down productivity by location, comparing average hours, idle time, and start-and-stop patterns between your remote and in-office team members. If you're running a hybrid setup, this shows you how working environments affect productivity.

Time Doctor is a solid pick if you need airtight, audit-ready proof of where hours went.

Beyond keyboard and mouse input, app and website usage, and optional screenshots, Time Doctor takes employee monitoring further with video recording.

An interesting feature is its Unusual Activity Report, which automatically flags irregularities in time data, like a suspiciously long entry or a gap that doesn't match the rest of someone's day, so you're not manually combing through timesheets looking for something off.

Unlike other time trackers with monitoring capabilities, Time Doctor doesn’t provide location tracking. There’s no GPS or geofencing, so it's built for desk-based monitoring rather than field crews.

QuickBooks Time is the perfect fit for businesses already running their finances through QuickBooks Online.

Once connected, your team’s hours flow straight into payroll and job costing without re-entering anything. That’s a great reason to pick this over a standalone tracker.

GPS tracking keeps you informed of where your team is working. When someone clocks in, the app logs their location and updates it throughout the day, so you can see who's closest to the next job site and adjust schedules on the spot.

Set up a geofence, and your team gets reminded to clock in or out every time they enter or leave a job site.

Scheduling is built in, too. You can drag and drop jobs from previous schedules, repeat last week's schedule with a tap, and your team gets an automatic alert whenever anything changes.

One limitation is that expense tracking isn't part of QuickBooks Time itself. That’s only available in QuickBooks Online, so you’ll need a wider subscription to get it.